---
title: "Biomass Boiler Service and Maintenance"
ocid: "ocds-h6vhtk-049c84"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c84"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c84.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c84.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BUCKINGHAMSHIRE COUNCIL"
published: "2025-03-17"
---

# Biomass Boiler Service and Maintenance

Buyer: BUCKINGHAMSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-049c84

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## Summary

Buckinghamshire Council has issued a tender for the Biomass Boiler Service and Maintenance contract, falling under the "Repair and maintenance services" industry category. This contract, commencing on 1st February 2025 and potentially extending up to a total of five years, covers nine sites across Buckinghamshire. The procurement process is at the Tender stage with a deadline for bid submission on 23rd October 2024. The contract requires a proactive and high-quality maintenance service that includes both planned preventative maintenance (PPM) and reactive maintenance to ensure compliance and optimal performance of biomass boilers and related equipment. The estimated expenditure for this contract period is approximately £470,000, although actual spending may vary.

This tender presents significant growth opportunities for service providers specialising in maintenance and repair services. Companies with a robust track record in PPM and reactive maintenance, as well as experience with biomass boiler systems, will find this contract aligns well with their expertise. The successful bidder will benefit from a stable and long-term engagement with a regional authority, providing not only financial growth but also the potential to showcase their service quality and reliability. Small and medium-sized enterprises (SMEs) proficient in proactive maintenance and regulatory compliance are particularly well-suited to compete, leveraging their agility and expertise to meet the Council’s high standards and performance monitoring requirements.

## Notice

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from April 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The Page 5 to 8 service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS500,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply

### Lot Information

Lot 1

The Biomass Boiler Service and Maintenance contract for Buckinghamshire Council spans three years from April 1, 2025, with two possible one-year extensions, totalling up to five years. Covering nine sites across Buckinghamshire, the service provider will deliver high quality, proactive maintenance, including planned preventative maintenance (PPM) and reactive maintenance, ensuring statutory and regulatory compliance, and maintaining HETAS Certification standards. Key tasks include annual services, interim services, bi-weekly visits, and monthly checks. These PPM visits will involve various configurations for inspecting and maintaining boilers, fuel stores, and associated equipment to ensure optimal performance and compliance. Reactive maintenance requires 24/7 assistance for urgent faults and normal working hours assistance for other faults, categorized by priority with specific rectification periods. The Page 5 to 8 service provider will report on both aspects, detailing performance statistics, compliance rates, and any issues encountered. Additionally, the provider must maintain a single point of contact to manage the contract, logs of servicing requests, tasks, and communication. Performance monitoring ensures continuous improvement and adherence to service standards. The service provider will produce regular performance reports, maintain accurate asset registers, and ensure all statutory and regulatory tests are conducted and documented. This approach supports Buckinghamshire Council's operational needs, fostering a collaborative environment for efficient and reliable maintenance of their biomass boiler systems. Due to the lack of certainty as to the demand for the Services under this Contract, the Council has estimated the amount that it will spend under this Contract during the Contract Period, (including any possible extension periods) at PS500,000. This is only an estimate and the actual spend maybe higher or lower than this figure. The Council is of the opinion that TUPE will not apply.

Options: The contract period will run from 1st April 2025 to 31st March 2028 (Two optional extensions 1st April 2028 to 31st March 2029 and 1st April 2029 to 31st March 2030).

Renewal: The contract commencement date will be 1st February 2025 to 31st January 2028. There are two optional extensions 1st February 2028 to 31st January 2029 and 1st February 2029 to 31st January 2030. Making a potential five year total contract term

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009597-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Mar 2025 |
| Submission deadline | 23 Oct 2024 |
| Future notice date | Not specified |
| Award date | 14 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £470,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BUCKINGHAMSHIRE COUNCIL |
| Locality | AYLESBURY |
| Post town | Hemel Hempstead |
| Postcode | HP20 1UA |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ13 Buckinghamshire |
| Local authority | Buckinghamshire |
| Electoral ward | Aylesbury North |
| Westminster constituency | Aylesbury |
| Delivery location | TLJ13 Buckinghamshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BBSM |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 17 Mar 2025 at 10:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009597-2025
- 20 Sep 2024 at 09:56 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030127-2024

## Notice URLs

- https://www.buckinghamshire.gov.uk/
- https://www.supplybucksbusiness.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c84. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049c84.json.