---
title: "TD2194- Extension to Managed Services for Temporary Agency Resources"
ocid: "ocds-h6vhtk-04a325"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a325"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a325.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a325.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2024-10-10"
---

# TD2194- Extension to Managed Services for Temporary Agency Resources

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04a325

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## Summary

Derby City Council has completed the award stage of a contract titled "TD2194- Extension to Managed Services for Temporary Agency Resources." This procurement, under the industry category of supply services of personnel including temporary staff, is aimed at ensuring the continued provision of temporary agency resources through March 2025, with options to extend until May 2025. The contract, valued at £2,200,000, was awarded to Matrix SCM Ltd and will cover comprehensive reporting, pre-employment checks, and the management of transactional processes through a web-based application. The procurement method utilised is limited, without prior publication of a call for competition, due to specific regulatory allowances. This process ensures uninterrupted services while a new procurement procedure is established.

This tender represents a significant opportunity for businesses involved in the supply of temporary staff services, particularly those capable of offering comprehensive candidate vetting and compliance checks. It is well-suited to businesses that can provide seamless integration with web-based and telephonic ordering systems, as well as those equipped to handle extensive pre-employment and retrospective employment checks. Companies specialising in grounds maintenance, street cleansing, market services, and refuse collection may also find this contract particularly relevant. By aligning with Derby City Council's requirements, suppliers can establish long-term relationships and secure a stable revenue stream during the contract period.

## Notice

Further extension to the council's original contract to allow a new procurement process to take place and to facilitate any potential implementation period. Ordering temporary agency workers through a web-based application and, when required, by telephone, with the web-based application used to manage the transactional processes associated with acquiring temporary and interim staff, inclusive of ordering, time-sheeting, and invoicing to create a fully auditable, reportable trail.

### Lot Information

Lot 1

VEAT Notice for the contract extension of the Council's existing contract for Managed Services for Temporary Agency Resources with Matrix SCM Ltd to allow sufficient time for a procurement process to take place and to cover a potential implementation period. Derby City Council requires the full range of services which includes: * Extra reporting - quarterly reports to include list of workers not meeting minimum pre-employment checks and details of their current assignment, if working at the Council. * Pre-employment checks to include full referencing for two (2) years; five (5) years for Warner assignments (see 1.8 for further details). * In addition to the checks as outlined at clauses 2.4.40 to 2.4.53 (vetting and compliance) in the overarching framework specification, Derby City Council requires a full Pre-Employment Health Declaration to be completed for all candidates. A copy of this declaration will be provided to the Managed Service Provider during the contract initiation phase. * Retrospective employment checks to ensure compliance with legislation is maintained and council checking processes are undertaken and completed. * Process to ensure timely housekeeping of current users of the system, to ensure leavers who had access to the system are removed. * Continued use and access as required of on-site office for the supply of workers for grounds maintenance, street cleansing, markets and refuse collection, as currently provided separately * Identifying the way forward for the Council to reduce agency spend in the following years * Identifying the best approach for the council regarding the requirements of the Agency Workers Directive * Working with the on-site supplier of Grounds Maintenance, Street Cleansing, Refuse and Markets workers. The on-site provider will supply required staffing but all orders/placements, timesheets and invoices will still be processed through the suppliers interface as per standard processes

Options: 3 months with the option to extend for a further 2 months in monthly increments. The further extension will run from January 2025 until 30th March 2025 with the option to extend until May 2025 in monthly increments.

### Procurement Information

There are allowances under the regulations to award a contract to a single supplier in cases where competition is absent for technical reasons . regulation 32. 2. . b. ii. ; or for. reasons connected with the protection of exclusive rights, including intellectual. property rights . regulation 32. 2. b. iii. The council have been exploring various models and procurement routes for the next process and have conducted some market engagement. This process has taken a bit longer than expected and therefore the Council needs to extend the current contract to ensure there is sufficient provision available whilst the procurement takes place and also to cover a possible implementation period. All current terms and conditions of the contract would remain unchanged meaning a seamless continuation of service to the Council.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032596-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MATRIX SCM |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79620000 - Supply services of personnel including temporary staff

## Release History

- 10 Oct 2024 at 11:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/032596-2024
- 26 Sep 2024 at 12:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030782-2024

## Notice URLs

- https://www.derby.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a325. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04a325.json.