---
title: "ACL Data Management System"
ocid: "ocds-h6vhtk-04a393"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a393"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a393.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a393.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ESSEX COUNTY COUNCIL"
published: "2024-09-27"
---

# ACL Data Management System

Buyer: ESSEX COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04a393

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a393)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04a393.json)

## Summary

The procurement process outlined is for the "ACL Data Management System" spearheaded by Essex County Council, one of the UK's regional authorities. The contract, valued at £152,150.42, pertains to database services within the adult education sector, specifically to manage the Education and Skills Funding Agency (ESFA) contract. The procurement method used was limited, with no prior publication of a call for competition, owing to the waiver approved under Internal Rule 20. The contract, classified under CPV code 72320000, was awarded to West March Systems Limited on 26th September 2024, and it covers the delivery and maintenance of the software crucial for managing the ACL programme over the next three years. Key details include the location in the UKH3 region and the finalisation of the award stage.

This tender represents significant growth opportunities for businesses specialising in database and management information systems, particularly those focusing on educational software. Given its managed service nature, companies experienced in delivering high-value, scalable IT solutions to regional and local authorities would be well-suited to compete in similar contracts. The direct award process ensures continuity and minimises disruption, which underscores the importance of reliability and proven track records for potential suppliers. Additionally, small and medium-sized enterprises (SMEs) like West March Systems Limited that can meet the specific requirements and deliver robust support services will find opportunities to foster long-term partnerships with public sector entities.

## Notice

For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.

### Lot Information

Lot 1

For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract. ACL are the third largest provider in the country. They manage an PS8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.

### Procurement Information

A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds PS100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for PS152,150.40 which is below the PCR2015 threshold. There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030973-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Sep 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £152,150 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ESSEX COUNTY COUNCIL |
| Locality | CHELMSFORD |
| Post town | Chelmsford |
| Postcode | CM1 1QH |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH36 Heart of Essex |
| Local authority | Chelmsford |
| Electoral ward | Moulsham and Central |
| Westminster constituency | Chelmsford |
| Delivery location | TLH3 Essex |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WEST MARCH SYSTEMS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72320000 - Database services

## Release History

- 27 Sep 2024 at 11:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030973-2024

## Notice URLs

- https://www.essex.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a393. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04a393.json.