---
title: "PIN - Managed service for recruitment agencies"
ocid: "ocds-h6vhtk-04a44f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a44f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a44f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a44f.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "HARRIS FEDERATION"
published: "2024-09-30"
---

# PIN - Managed service for recruitment agencies

Buyer: HARRIS FEDERATION  
Current stage: Planning  
OCID: ocds-h6vhtk-04a44f

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## Summary

The Harris Federation, a body governed by public law and specialising in the education sector, has announced a Prior Information Notice (PIN) for a managed service for recruitment agencies. The procurement process is currently in the planning stage. The Harris Federation, consisting of 55 academies located in the London and Essex area with its head office in East Croydon, seeks to gauge interest from the market before potentially initiating a tender process. The main objective is to streamline recruitment activities, ensure policy compliance, and achieve cost-effective outcomes, covering both contingent and permanent positions. The geographic focus areas are UKI (London) and UKJ (South East), and the procurement category is services related to recruitment. Suppliers interested may anticipate a future notice date around 28th October 2024.

This procurement process presents a significant opportunity for businesses specialising in managed recruitment services, particularly those with experience in educational sectors. Vendors with capabilities in agency management, recruitment process management, data analytics, compliance, and financial management are well-suited to compete. The tender aims to establish a framework covering various recruitment needs, including casual workers, emergency relief, long-term assignments, fixed-term contracts, and permanent hires. This initiative could be highly beneficial for businesses looking to grow their market reach within the educational sector, particularly in providing comprehensive recruitment services across multiple specialisations.

## Notice

This PIN is not binding and does not signify the commencement of a procurement process. Harris Federation would like to gauge the level of interest in the market before considering whether to tender and identify any suitable neutral vendors that can act as the neutral managed service provider and oversee all contingent and permanent, where instructed, recruitment activities on behalf of Harris Federation. Scope of requirements The objective is to streamline the agency recruitment process, ensure compliance with organisational policies and procedures, statutory guidance, and achieve cost-effective outcomes. Vendors should be able to perform the works detailed below:

### Lot Information

Lot 1

Introduction/Background The Harris Federation is a group of 55 Academies, which are currently located in the London and Essex area with the Federation Head Office in East Croydon. The website is https://www.harrisfederation.org.uk which lists our academies. The Harris Federation was established in 1991and is a family of inclusive and aspirational schools working together and is expected to continue growing. Purpose of PIN This PIN is not binding and does not signify the commencement of a procurement process. Harris Federation would like to gauge the level of interest in the market before considering whether to tender and identify any suitable neutral vendors that can act as the neutral managed service provider and oversee all contingent and permanent, where instructed, recruitment activities on behalf of Harris Federation. Scope of requirements The objective is to streamline the agency recruitment process, ensure compliance with organisational policies and procedures, statutory guidance, and achieve cost-effective outcomes. Vendors should be able to perform the works detailed below: Agency Management: * Sourcing, onboarding, and managing relationships with approved agency suppliers * Negotiating favourable terms and conditions for agency placements * Streamlining and standardising agency rate cards for off payroll contingent workers * Ensuring compliance with service level agreements Recruitment Process Management: * Receiving and processing job requisitions from our Academy network and Head Office Central Team * Developing and implementing effective recruitment strategies to secure high quality candidates and contingent talent * Working in conjunction with the Talent Acquisition Team to coordinate the interview process and selection of candidates * Managing the screening and onboarding process for off payroll workers Data Analytics and Reporting: * Tracking and analysing recruitment KPIs (e.g. time-to-fill, cost per hire) * Providing regular reports on supplier performance and trends Compliance and Governance: * Ensuring compliance with relevant employment legislation and organisational policies * Implementing robust governance frameworks and controls to oversee agency recruitment activities Financial Management * Ongoing capture and processing f timesheets * Streamlining supplier invoicing Scope of services required * A framework of suppliers covering: * Casual Workers (off payroll hourly rate) * Emergency Relief Cover / Short Term Assignments (off payroll up to 12 weeks) * Long Term Assignments / Temp to Perm (off payroll 12 weeks or more) * Fixed Term Contracts (on payroll fixed start and end dates, MAT cover) * Permanent Hires * The vendor will control, but not limited to: * Introduction fees * Temp to perm transfer fees * Preferential day rates (short term assignments sub 12 weeks) * Preferential mark-up for temporary workers * Rebate periods (coincide with 4-month probation period). * The vendor will cater to supplier's specialist areas including, but not limited to: * Primary Education - teaching and leadership * Secondary Education - teaching and leadership * SEND * Education Support Staff - classroom cover, support and pastoral * Non-Teaching - HR, Finance, Estates, IT, Admissions etc * Specialist Hires - technical roles, interims/consultants and head office functions etc Additional information: Suppliers of managed RPO services to advise if they would be interested in this procurement if we were to go ahead

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031248-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Sep 2024 |
| Submission deadline | Not specified |
| Future notice date | 28 Oct 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HARRIS FEDERATION |
| Locality | CROYDON |
| Post town | Croydon |
| Postcode | CR0 1LH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI62 Croydon |
| Local authority | Croydon |
| Electoral ward | Fairfield |
| Westminster constituency | Croydon West |
| Delivery location | TLI London, TLJ South East (England) |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79600000 - Recruitment services

## Release History

- 30 Sep 2024 at 16:12 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/031248-2024

## Notice URLs

- https://harrisfederation.org.uk
- https://www.harrisfederation.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a44f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04a44f.json.