---
title: "Fleet and Asset Management System"
ocid: "ocds-h6vhtk-04a5b3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a5b3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a5b3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a5b3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE SERVICE"
published: "2025-05-14"
---

# Fleet and Asset Management System

Buyer: HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-04a5b3

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04a5b3.json)

## Summary

The Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) has recently completed a public procurement process to acquire a Fleet and Asset Management System, classified under industry code 48000000 for software package and information systems. The procurement used an open procedure and the tender process successfully culminated in a contract award dated 14th May 2025. The procurement aimed at implementing a comprehensive fleet and asset management software, providing improved data management, compliance features, and enhanced reporting functionality across HIWFRS's locations in the UKJ3 region. This contract, awarded to AssetWorks Fleet Solutions Limited, will be active for a period of up to eight years, structured as four initial years with two potential extensions of two years each.

The procurement offers significant opportunities for businesses specialising in software development, particularly those experienced in delivering comprehensive fleet management solutions, to partner with public sector entities like HIWFRS. Companies capable of providing robust data migration, integration capabilities, and user training services would find this tender relevant for showcasing their expertise. The project is ideal for firms that provide end-to-end solutions, encompassing design, testing, and ongoing support. Moreover, small and medium-sized enterprises (SMEs) in the technology sector have shown competitive interest, as indicated by the complete SME participation in bid submissions, creating a favourable growth environment for businesses able to deliver innovative and scalable software solutions.

## Notice

HIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management software. The contract will be for a maximum of 8 years (4 + 2 + 2)

### Lot Information

Lot 1

The system scope is for: - Improved accuracy of data recording and content for data quality purposes - Software licenses (included in the Contract) - Maintenance and support - Data migration from existing system to the replacement system - Training of administrators and users - Decommissioning of the Tranman system - Integration with IBC for stock ordering and supplier payment - Ability for station-based personnel to enter 'standard test' records to record total maintenance history - Industry suitable design and data capture to provide assurance and compliance when managing fleet/assets on behalf of HIWFRS - Improved reporting functionality and utilisation of data - Reduction of paper-based processes through direct input of data by users with improved accessibility - Driver and Vehicle Standards Agency (DVSA) compliant - Access to the system from HIWFRS sites and whilst working off site - Single Sign On access to the new system using HIWFRS user credentials in Azure AD - Ability to run on browsers running devices running Windows, Android and iOS - Create system connectors using standard API's

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/021306-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 May 2025 |
| Submission deadline | 5 Mar 2025 |
| Future notice date | 30 Mar 2025 |
| Award date | 5 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £845,000 |
| Lots value | £845,000 |
| Awards value | Not specified |
| Contracts value | £4,851,578 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE AND ISLE OF WIGHT FIRE AND RESCUE SERVICE |
| Additional buyers | HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE |
| Locality | EASTLEIGH |
| Post town | Southampton |
| Postcode | SO30 9SJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ35 South Hampshire |
| Local authority | Eastleigh |
| Electoral ward | Eastleigh Central |
| Westminster constituency | Eastleigh |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | ASSETWORKS FLEET SOLUTIONS; N-VIRO |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 48000000 - Software package and information systems
- 90916000 - Cleaning services of telephone equipment
- 90917000 - Cleaning services of transport equipment
- 90919000 - Office, school and office equipment cleaning services

## Release History

- 14 May 2025 at 13:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/021306-2025
- 20 Mar 2025 at 16:31 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010505-2025
- 3 Feb 2025 at 09:43 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003413-2025
- 4 Oct 2024 at 08:07 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/031808-2024

## Notice URLs

- http://www.hanstfire.gov.uk
- http://www.hantsfire.gov.uk
- https://in-tendhost.co.uk/hampshire/aspx/Home
- https://in-tendhost.co.uk/hampshire/aspx/home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a5b3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04a5b3.json.