--- title: "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution" ocid: "ocds-h6vhtk-04a6d3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a6d3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a6d3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04a6d3.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2025-02-03" --- # Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04a6d3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a6d3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04a6d3.json) ## Summary Caerphilly County Borough Council is initiating a procurement process for the supply, installation, and on-going maintenance and support of an asset management solution. The procurement, with the title "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution," falls under the industry category of software packages and information systems (CPV code 48000000). This tender is divided into five Lots covering various asset management needs, including property, asbestos, burials, trees, and public rights of way. The process is in the tender stage with key dates including a tender period ending on 5 March 2025, and the award period starting on the same date. The procurement method is an open procedure allowing electronic submissions in English or Welsh, with specific evaluation criteria based on quality and price. This tender creates significant opportunities for businesses specialising in software package and information systems, particularly those offering comprehensive asset management solutions. Companies that can provide unified solutions for multiple Lots will have an advantage, making it suitable for both large and small firms capable of integrated service offerings. The procurement specifically welcomes consortia, broadening the participation scope for businesses across various specialisations. This is an attractive opportunity for businesses looking to expand their portfolio in public sector projects while contributing to streamlined and efficient asset management for Caerphilly County Borough Council. ## Notice Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 - Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 - Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 - Burials (current system Asset Track, BACASNG) Lot 4 - Trees (current system Arbortrack) Lot 5 - Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each. ### Lot Information Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to the contract. Renewal: Option to extend for further 84 months renewable on an annual basis Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS). Further information can be found in the specification documentation. Options: The Council reserves the right to include additional requirements in this contract. Renewal: Extension option for 84 months renewable on an annual basis. Burials (current system Asset Track, BACASNG) The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG). Further information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to this contract. Renewal: Extension option for a further 84 months renewable on an annual basis Trees (current system Arbortrack) The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack). Further information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to this contract. Renewal: Extension option for a further 84 months renewable on an annual basis Public Rights of Way (current system CAMS) The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS). Full information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to the contract. Renewal: Option to extend for further 84 months renewable on an annual basis ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003539-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Feb 2025 | | Submission deadline | 5 Mar 2025 | | Future notice date | 22 Nov 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 12 months before the expiry of the contract | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 48000000 - Software package and information systems - 48781000 - System management software package - 72212780 - System, storage and content management software development services - 72212781 - System management software development services - 77231000 - Forestry management services ## Release History - 3 Feb 2025 at 16:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003539-2025 - 8 Oct 2024 at 14:45 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/032290-2024 ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login - https://www.caerphilly.gov.uk - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147801 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04a6d3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04a6d3.json.