---
title: "Building Energy Management System (BEMS) support and Maintenance"
ocid: "ocds-h6vhtk-04abcb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04abcb"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04abcb.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04abcb.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2025-02-26"
---

# Building Energy Management System (BEMS) support and Maintenance

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-04abcb

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## Summary

Cardiff University has initiated a procurement process for Building Energy Management System (BEMS) support and maintenance services, classified under the systems support services category (CPV 72253200). The procurement process is in the tender stage with an open procedure method. Key dates include a closing date for procurement documents access on 21st November 2024, with site visits scheduled for the week commencing 25th November 2024. The contract is focused on their campus in Cardiff (UKL22), with a value estimated at GBP 575,000 and a performance period of 1080 days, including options for two 12-month extensions. The contract performance will align with Cardiff University's economic and social objectives, including community benefits.

This tender presents significant opportunities for businesses involved in systems support services, especially those specialising in energy management solutions. Firms able to provide comprehensive programming, operation, and maintenance services for extensive BEMS installations will find this contract particularly advantageous. Additionally, companies capable of offering a 24/7 call-out service, prompt response times for critical alarm issues, and the provision of specific engineering and maintenance tool licenses will have a competitive edge. Such opportunities can be pivotal for business growth, especially for small and medium-sized enterprises (SMEs) looking to expand their service offerings within the public sector.

## Notice

Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.

### Lot Information

Lot 1

Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.

Renewal: 2 x 12 month extension options available

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/007265-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Feb 2025 |
| Submission deadline | 5 Dec 2024 |
| Future notice date | Not specified |
| Award date | 7 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Oct 2029 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £575,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £448,268 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 0DE |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Adamsdown |
| Westminster constituency | Cardiff East |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BMSI (BUILDING MANAGEMENT SOLUTION INTEGRATORS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72253200 - Systems support services

## Release History

- 26 Feb 2025 at 11:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/007265-2025
- 14 Oct 2024 at 13:26 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/032998-2024

## Notice URLs

- http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
- https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04abcb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04abcb.json.