---
title: "T1655 - Tender for the Provision of a Document Storage and Retrieval Service"
ocid: "ocds-h6vhtk-04ac43"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ac43"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ac43.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ac43.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTHERN IRELAND HOUSING EXECUTIVE"
published: "2025-01-14"
---

# T1655 - Tender for the Provision of a Document Storage and Retrieval Service

Buyer: NORTHERN IRELAND HOUSING EXECUTIVE  
Current stage: Award  
OCID: ocds-h6vhtk-04ac43

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## Summary

The notice describes the procurement process undertaken by the Northern Ireland Housing Executive for the provision of a Document Storage and Retrieval Service. The tender, identified as T1655, falls under the industry category of "Storage and retrieval services" (CPV: 63121000) and includes secure offsite storage for various records and formats, supported by a collection and delivery service. The procurement method used was an open procedure, and the initial contract was awarded to IRON MOUNTAIN UK LTD with a value of £1,500,000, commencing on 1st February 2025 and set to last until 31st January 2029, with an option to extend up to twelve years. Notable procurement stages included the tender submission deadline on 15th November 2024 and the contract signing on 10th January 2025. The primary location for the delivery of services is within Northern Ireland (UKN0).

This tender represents a significant opportunity for businesses specialising in secure document storage and retrieval services. The contract's potential extension period of up to twelve years suggests a long-term partnership and steady revenue stream. Companies with robust and scalable facilities capable of handling diverse record types and volumes, as well as providing reliable collection, delivery, and destruction services, would be well-suited to compete for such contracts. Additionally, firms with a focus on quality, social value, and cost efficiency stand a good chance given the criteria used for award evaluation, which included significant emphasis on cost (70%), quality (19.5%), and social value (10.5%).

## Notice

The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement.

### Lot Information

Lot 1

The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. Additional information: The Contract will commence on the 1st February 2025 and last until midnight on the 31st January 2029. The Housing Executive has the option, entirely at our discretion, to extend the Contract for a further periods of up to and including 96 months, or part thereof.

Renewal: The Housing Executive shall have the option to extend this Contract, entirely at their discretion, by any period, or periods, up to and including 96 months from the end of the Initial Contract Period. Therefore this contract could be for a potential 12 year period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001190-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jan 2025 |
| Submission deadline | 15 Nov 2024 |
| Future notice date | Not specified |
| Award date | 10 Jan 2025 |
| Contract period | Not specified |
| Recurrence | The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,100,000 |
| Lots value | £1,100,000 |
| Awards value | Not specified |
| Contracts value | £1,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTHERN IRELAND HOUSING EXECUTIVE |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT2 8BP |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Central |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | TLN0 Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 63121100 - Storage services

## Release History

- 14 Jan 2025 at 14:06 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001190-2025
- 15 Oct 2024 at 14:30 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033179-2024

## Notice URLs

- https://etendersni.gov.uk
- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ac43. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ac43.json.