---
title: "Electronic Prescribing and Medicines Administration (EPMA) Solution"
ocid: "ocds-h6vhtk-04acf1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04acf1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04acf1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04acf1.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HAMPSHIRE AND ISLE OF WIGHT HEALTHCARE NHS FOUNDATION TRUST"
published: "2024-10-18"
---

# Electronic Prescribing and Medicines Administration (EPMA) Solution

Buyer: HAMPSHIRE AND ISLE OF WIGHT HEALTHCARE NHS FOUNDATION TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-04acf1

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## Summary

The Hampshire and Isle of Wight Healthcare NHS Foundation Trust is in the process of procuring a cloud-based Electronic Prescribing and Medicines Administration (EPMA) solution. This tender, classified under the Software package and information systems (CPV 48000000) category, aims to enhance the Trust's digital capabilities across inpatient, community, and clinic care settings. The procurement stage of this process is currently at the tender update phase as of 18 October 2024, with initial planning details noted on 16 October 2024. Key phases include virtual market engagement sessions scheduled for 6th, 13th, and 15th November. The EPMA solution must currently function within an existing NHS Trust, preferably Mental Health or Community Trusts, and must meet several interoperability and compliance requirements, including integration with multiple pharmacy dispensing systems, paperless prescription records, and smartcard authentication.

This tender presents significant business growth opportunities for companies specialising in healthcare software solutions. Suppliers who are capable of providing innovative and interoperable EPMA systems will find this tender particularly attractive. Ideal candidates include those already servicing NHS Trusts and possessing the technical capabilities to meet the extensive list of requirements, such as compliance with NHS digital standards, ability to liaise with pharmacy systems, and mobile solution functionality for community administration. Engaging with this tender could position businesses as strategic partners in driving forward the Trust's vision of a unified medication record system, aiding both local and broader healthcare providers. Interested companies should contact Helen Grieves, Procurement Category Manager, to participate in the market engagement sessions and should be prepared to provide evidence of current implementations and alignment with the tender requirements.

## Notice

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides community mental, physical, and learning disability health services, as well as community hospitals and specialist inpatient units, for a population of 1.5 million people, with a staff base of 12,500. 

The Trust is looking for a cloud based Electronic Prescribing and Medicines Administration (EPMA) solution for use within all care settings i.e. Inpatients, Community and Clinics by approx. 600 - 800 prescribers. 

We require the supplier to be a strategic partner to work with the Trust to develop and innovate the product, including the timely development of interoperability with external systems. The Trust has mature digital capabilities when working in partnership with suppliers and is working towards the completion of the NHS England Digital maturity standards of which EPMA is a key deliverable. 

The solution must support the Trusts core vision of 'one medication record' for a patient that is portable across care settings within the Trust i.e. Inpatient, Community and Clinic. The community teams administer to 5,000 + patients daily.

The EPMA solution must currently be being used within an existing NHS Trust (preferably a Mental Health or Community Trust). The ability to interoperate with multiple (currently five) pharmacy dispensing systems based outside the Trust with more than 1 Acute (currently four) partners for the dispensing of medication and stock control is a key requirement for the solution. 

The solution needs to meet the following requirements:
* Compliance with NHS England Digital Clinical Safety Standard DCB0129 with a full Digital Technology Assessment Criteria (DTAC) assessment
* Paperless prescribing for prescription charts
* Paperless administration records in multiple care settings including inpatient, clinics and community
* The system must directly link with the Patient demographics spine
* Compliance with Mental Health Act requirements in relation to prescribing and administration of medications
* Proven ability to interoperate with multiple EPRs (including Rio, CaMIS and SystmOne) providing real time data exchange
* Ability to receive ADT and bidirectional Diagnosis, Conditions and Allergy data 
* Ability to Digitally transfer medication information to multiple EPR's for inclusion within the discharge summary
* The solution must have smartcard authentication
* Formulary linked to Dictionary of medicines and devices (dm+d)
* Option to import medication into the system electronically from an external source (for example from an existing EPMA system from one of our legacy organisations)
* Ability to indicate medications are on the Hampshire and Isle of Wight (HIOW) Formulary 
* Ability for the trust to configure users, teams, departments, and cost codes specific to organisation
* Ability to interoperate with a pharmacy dispensing tracker system
* Mobile solution for use in the Community 5000 + patients daily, must be device agnostic
* Ability to supply a full automated data download for reporting purposes nightly as a minimum

We are looking to hold market engagement sessions (virtually) across three days (6th, 13th and 15th November) to understand solutions that are available within the market. If you have a solution that meets these requirements, please contact Helen Grieves, Procurement Category Manager on Helen.Grieves@southernhealth.nhs.uk and you will be provided a slot. 

Please ensure you provide the following information;
* Full Company name and address
* Main and Secondary Contact name and title
* Main and Secondary Contact email and office base addresses
* Details of which NHS organisations are using your solution, including the type of NHS trust they are
* Statement confirming that your solution is able to meet the above requirements.

### Lot Information

Lot 1

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides community mental, physical, and learning disability health services, as well as community hospitals and specialist inpatient units, for a population of 1.5 million people, with a staff base of 12,500. 

The Trust is looking for a cloud based Electronic Prescribing and Medicines Administration (EPMA) solution for use within all care settings i.e. Inpatients, Community and Clinics by approx. 600 - 800 prescribers. 

We require the supplier to be a strategic partner to work with the Trust to develop and innovate the product, including the timely development of interoperability with external systems. The Trust has mature digital capabilities when working in partnership with suppliers and is working towards the completion of the NHS England Digital maturity standards of which EPMA is a key deliverable. 

The solution must support the Trusts core vision of 'one medication record' for a patient that is portable across care settings within the Trust i.e. Inpatient, Community and Clinic. The community teams administer to 5,000 + patients daily.

The EPMA solution must currently be being used within an existing NHS Trust (preferably a Mental Health or Community Trust). The ability to interoperate with multiple (currently five) pharmacy dispensing systems based outside the Trust with more than 1 Acute (currently four) partners for the dispensing of medication and stock control is a key requirement for the solution. 

The solution needs to meet the following requirements:
* Compliance with NHS England Digital Clinical Safety Standard DCB0129 with a full Digital Technology Assessment Criteria (DTAC) assessment
* Paperless prescribing for prescription charts
* Paperless administration records in multiple care settings including inpatient, clinics and community
* The system must directly link with the Patient demographics spine
* Compliance with Mental Health Act requirements in relation to prescribing and administration of medications
* Proven ability to interoperate with multiple EPRs (including Rio, CaMIS and SystmOne) providing real time data exchange
* Ability to receive ADT and bidirectional Diagnosis, Conditions and Allergy data 
* Ability to Digitally transfer medication information to multiple EPR's for inclusion within the discharge summary
* The solution must have smartcard authentication
* Formulary linked to Dictionary of medicines and devices (dm+d)
* Option to import medication into the system electronically from an external source (for example from an existing EPMA system from one of our legacy organisations)
* Ability to indicate medications are on the Hampshire and Isle of Wight (HIOW) Formulary 
* Ability for the trust to configure users, teams, departments, and cost codes specific to organisation
* Ability to interoperate with a pharmacy dispensing tracker system
* Mobile solution for use in the Community 5000 + patients daily, must be device agnostic
* Ability to supply a full automated data download for reporting purposes nightly as a minimum

We are looking to hold market engagement sessions (virtually) across three days (6th, 13th and 15th November) to understand solutions that are available within the market. If you have a solution that meets these requirements, please contact Helen Grieves, Procurement Category Manager on Helen.Grieves@southernhealth.nhs.uk and you will be provided a slot. 

Please ensure you provide the following information;
* Full Company name and address
* Main and Secondary Contact name and title
* Main and Secondary Contact email and office base addresses
* Details of which NHS organisations are using your solution, including the type of NHS trust they are
* Statement confirming that your solution is able to meet the above requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/033777-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | 15 Oct 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE AND ISLE OF WIGHT HEALTHCARE NHS FOUNDATION TRUST |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO40 2RZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | New Forest |
| Electoral ward | Ashurst, Bramshaw, Copythorne & Netley Marsh |
| Westminster constituency | New Forest East |
| Delivery location | TLJ3 Hampshire and Isle of Wight |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48814000 - Medical information systems

## Release History

- 18 Oct 2024 at 13:17 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033777-2024
- 16 Oct 2024 at 14:54 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/033411-2024

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.HIOWhealthcare.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04acf1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04acf1.json.