--- title: "Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair" ocid: "ocds-h6vhtk-04acf3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04acf3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04acf3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04acf3.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "GLASGOW CITY COUNCIL" published: "2024-10-16" --- # Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair Buyer: GLASGOW CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04acf3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04acf3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04acf3.json) ## Summary Glasgow City Council is currently undertaking a procurement process titled “Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair”. This tender, categorised under the industry of "Coffee beans" and related products, is focused on the region of Glasgow (UKM82). The procurement stage is in the Tender phase, and interested bidders must submit their proposals by 15 November 2024 at 12:00 PM. This open procedure seeks suppliers for the leasing, installation, maintenance, and supply of various hot beverage machines and consumables, with a contract period spanning approximately 5 years and a total estimated contract value of £1,056,520. This tender provides significant opportunities for companies specialising in vending and beverage machine supplies and associated maintenance services. It is particularly suited to businesses that can demonstrate financial robustness, technical capability, and a track record in similar contracts. The procurement process includes critical components such as maintaining quality assurance and compliance with health and safety standards, making it ideal for established organisations with experience in large-scale contracts. Additionally, the inclusion of community benefits underscores the Council’s commitment to social responsibility, allowing businesses to contribute positively to the community. ## Notice Provision of Supply (lease) and installation of hot beverages machines supplies including coffee beans (triple certification) with 2 options, medium and high-quality blend options, filter coffee, soluble coffee, whitener and teabags etc to council service areas that rely upon these supplies to assist them to deliver services to their end users. ### Lot Information Lot 1 The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs/Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service/repairs and hot beverage consumables of the following elements- Lease of Hot Beverage Machines and supply of associated products Barista Espresso machines Automatic Grinder and knock out drawer Bean to Cup automated with milk fridge machine Short term hire of event equipment including Bean to Cup automated machines for major events/hospitality Soluble Hot Beverage machines The successful Supplier must also provide:- Arrangement for annual PSSR regulatory checks Supply and delivery of hot beverage consumables Maintenance/Ad-hoc repairs The lease of the hot beverage machines will include arrangement for installation, maintenance, annual regulatory PSSR checks and repairs. The hot beverage machine for installation will be supplied by the successful Supplier and will be required to be installed into the named premises within the Glasgow area. The council will not lease the machines directly with any 3rd party, the lease contract with be directly with the successful Supplier. Renewal: 12 months prior to the expiry date, the council may consider commencing a new tender process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033413-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Oct 2024 | | Submission deadline | 15 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Jan 2029 | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £1,056,520 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLASGOW CITY COUNCIL | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G2 1DU | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Anderston/City/Yorkhill | | Westminster constituency | Glasgow North East | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 03 - Agricultural, farming, fishing, forestry and related products - 15 - Food, beverages, tobacco and related products ### Codes - 03131100 - Coffee beans - 15860000 - Coffee, tea and related products ## Release History - 16 Oct 2024 at 14:54 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033413-2024 ## Notice URLs - http://www.glasgow.gov.uk - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.publictendersscotland.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780607 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04acf3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04acf3.json.