--- title: "Preparation and Supply of Community Meals (Sandwiches)" ocid: "ocds-h6vhtk-04ad96" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ad96" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ad96.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ad96.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "RENFREWSHIRE COUNCIL" published: "2024-10-18" --- # Preparation and Supply of Community Meals (Sandwiches) Buyer: RENFREWSHIRE COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04ad96 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ad96) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ad96.json) ## Summary Renfrewshire Council has issued an open tender for the preparation and supply of community meals, specifically sandwiches, as part of their Community Meals Service. This tender is divided into two lots: Lot 1 for the core product range, requiring six weekly deliveries of approximately 2200 to 2300 sandwiches, and Lot 2 for frozen products to support business continuity, requiring a minimum of one delivery every eight weeks. The contract period is anticipated from 01 May 2025 to 30 April 2027, with the possibility of two 12-month extensions. The procurement falls under the goods category and targets the catering supplies industry, with delivery to the Renfrewshire area. Key dates include the tender period ending on 18 November 2024, with the award period beginning on the same day. This tender offers substantial business growth opportunities for suppliers specialized in prepared sandwiches and catering supplies. Companies with experience in large-scale food preparation and delivery, especially those with a robust business continuity plan, are well-suited to compete. The tender emphasizes quality assurance, storage and handling of produce, and community benefits, among other criteria. A successful bid can strengthen a company's portfolio and reputation by associating with a local authority, providing consistent demand through regular deliveries, and the potential for contract renewal contingent on performance. ## Notice The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption. ### Lot Information Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) Lot 1 - Core Product Range The Supplier for Lot 1 shall be responsible for providing approximately 2200 to 2300 individual Goods (eg sandwiches, rolls, wraps, etc) per week. This figure may fluctuate dependent on the needs identified by the Council, or on behalf of the Renfrewshire Health and Social Care Partnership (RHSCP) and will be reflected in the weekly orders placed. As part of this Contract the Council will require a minimum of six deliveries per week. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period is anticipated to be from 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Renewal: This requirement may be subject to renewal. Lot 2 - Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches)) Lot 2 - Frozen Product Range The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption. As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Renewal: This requirement may be subject to renewal. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033709-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Oct 2024 | | Submission deadline | 18 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Apr 2025 - 30 Apr 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RENFREWSHIRE COUNCIL | | Locality | PAISLEY | | Post town | Paisley | | Postcode | PA1 1JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Renfrewshire | | Electoral ward | Paisley East and Central | | Westminster constituency | Paisley and Renfrewshire South | | Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 75 - Administration, defence and social security services ### Codes - 15811511 - Prepared sandwiches - 39222000 - Catering supplies - 75200000 - Provision of services to the community ## Release History - 18 Oct 2024 at 10:21 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/033709-2024 ## Notice URLs - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.renfrewshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780703 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ad96. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ad96.json.