---
title: "Hyde Park Music Festival 2022-2027"
ocid: "ocds-h6vhtk-04afd2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04afd2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04afd2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04afd2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE ROYAL PARKS (TRP TRADING COMPANY LTD)"
published: "2024-10-21"
---

# Hyde Park Music Festival 2022-2027

Buyer: THE ROYAL PARKS (TRP TRADING COMPANY LTD)  
Current stage: Award  
OCID: ocds-h6vhtk-04afd2

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## Summary

The Royal Parks (TRP Trading Company Ltd) has amended the contract with AEG Presents Ltd for the Hyde Park Music Festival 2022-2027 to now cover additional services through 2028. The contract, originally set for six years from 30 June 2020 to 30 June 2025, facilitates the operation and management of the festival, benefitting from a limited procurement method without prior calls for competition. The contract was previously amended in light of legal challenges and the COVID-19 pandemic, and this most recent variation adds two extra concert slots annually from 2025 to 2027 and extends the contract to include three UEFA Euro 2028 Fan Zones alongside six concerts in 2028, all set to occur within June and July each year in Hyde Park, London (UKI region). Important dates feature the contract’s original start on 29 September 2020 and the planned extension completion in 2028.

This tender offers significant growth opportunities for businesses involved in large-scale event planning and management, particularly those with experience in high-profile, complex events. It is particularly suited for enterprises capable of managing multi-functional events that integrate both entertainment and sports fan engagement. The extended authority for AEG Presents Ltd underscores the need for technical expertise in handling such events, which includes navigating logistical challenges and infrastructure utilisation in Hyde Park. This contract is ideal for businesses specialising in event services, looking to expand their portfolio and capitalise on the synergy between large public gatherings and significant sporting events.

## Notice

The purpose of this Voluntary Ex-ante Transparency Notice is to inform the market of the additional services to be performed by AEG Presents Ltd ("Event Organiser") in respect of contract for the operation and management of the Hyde Park Music Festival ("HPMF"), originally procured for a period of 6 years starting on 30 June 2020 and ending on 30 June 2025 (the "Contract"). The Contract has previously been amended on account of legal proceedings challenging the Contract award decision and the outbreak of the COVID-19 pandemic (the "Pandemic"): the combined effect of these events was that the HPMF first took place in 2022. Subsequently, there was a further amendment to allow the Event Organiser to hold two additional days' worth of annual events (the "Two Slots") in 2022, 2023 and 2024 such that nine instead of seven concerts were held each year. This Voluntary Ex-ante Transparency Notice gives notice that the Authority proposes to vary the terms of the Contract to allow the Event Organiser to host an additional Two Slots in 2025, 2026 and 2027 and an additional one year extension for 2028. In 2028 the Authority is mandated to host three fan-zones for the UEFA Euro 2028 (the "Fan Zones") which will take place as the same time as the HPMF. The only viable location for the Fan Zones is in the same location as the HPMF in Hyde Park (the "Park"). Accordingly, the proposed variation to the Contract will allow the Event Organiser to hold nine (instead of seven) concerts in 2025, 2026 and 2027 as well as a one-year Contract extension to 2028 in which the Event Organiser will host three Fan Zones and six concerts.

### Lot Information

Lot 1

The Authority invited tenders for an event contract for the operation and management of HPMF, originally procured for a six-year period starting on 30 June 2020 and ending on 30 June 2025. The Contract was awarded on 29 September 2020 to the Event Organiser. The Contract was subsequently amended on account of legal proceedings challenging the Contract award decision and the Pandemic as well as for an additional Two Slots to be held in 2022, 2023 and 2024 which had become necessary because a concession contract for an event in September had expired during the Pandemic. The proposed variation to the Contract will allow the Event Organiser to hold nine (instead of seven) concerts in 2025, 2026 and 2027 as well as a one-year Contract extension to 2028. In 2028 the Event Organiser will host six concerts and three Fan Zones. The modified Contract will have a term expiring in 2028. All of the events permissible each year under the contract (including the Two Slots and the Fan Zones) will be held within a three-week time period in June and July each year.

### Procurement Information

This is an Event Services contract (the main CPV code being 79952000). It is therefore classified as 'social and other specific services' listed in Schedule 3 of the Concession Contracts Regulations 2016, to which Regulation 43 of the CCR does not apply. The Authority has decided to publish this Voluntary Ex-ante Transparency Notice as a matter merely of transparency. Notwithstanding the above, the Authority considers the variation and extension to the Contract is required on the following grounds: - The cost of staging smaller standalone events (whether that be the Two Slots and/or the Fan Zones) would be prohibitively expensive and would cause significant disruption to the Park environment and its visitors. In particular, the necessity of staging the HPMF and Fan Zones within the same space and timeframe is operationally complex and requires a contractor who has sufficient technical experience of how best to utilise the relevant infrastructure to meet the demands of both types of event, one of which (as of 11 April 2023 TRP was advised by DCMS that it was required to stage the Fan Zones) has been mandated and imposed on the Authority (albeit at cost). - It is therefore not practical for HPMF to be operated in 2028 by a different contractor from the Event Organiser. Delivering both the music concerts and Fan-Zones would be operationally difficult for a new provider without the Event Organiser's level of experience and may cause significant inconvenience and potentially a duplication of costs for the Authority. - The proposed amendments are not substantial as that expression is defined in Regulation 43(9). The character and nature of the Contract remains the same as that of the initially concluded Contract. The economic balance remains unchanged because the amendment does not change the reward and risk mechanism in the Contract. Instead, it provides for the least disruptive means for the Authority to deliver HPMF and Fan-Zones which has both a public benefit and a financial benefit which ultimately accrues to the Authority, which is the trading arm of a registered charity. In so far as it is necessary for it to do so, the Authority will rely on Regulation 43(1)(e).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034018-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Sep 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £544,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL PARKS (TRP TRADING COMPANY LTD) |
| Locality | LONDON |
| Post town | West London |
| Postcode | W2 2UH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Hyde Park |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AEG PRESENTS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 21 Oct 2024 at 16:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/034018-2024

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:534160-2020:TEXT:EN:HTML
- https://www.royalparks.org.uk/
- https://www.royalparks.org.uk/commercial-licences/procurement

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04afd2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04afd2.json.