--- title: "Pay and Display Parking Machines" ocid: "ocds-h6vhtk-04afd7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04afd7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04afd7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04afd7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "READING BOROUGH COUNCIL" published: "2024-10-23" --- # Pay and Display Parking Machines Buyer: READING BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04afd7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04afd7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04afd7.json) ## Summary Reading Borough Council (RBC) invites tenders for the provision of pay and display parking machines, including their installation, commissioning, maintenance, servicing, and repair. The contract also covers processing of transactions and transaction data, alongside the removal and disposal of replaced machines. The procurement is offered in two Lots, allowing suppliers to bid on either a lease or purchase basis. The contract starts on 6th January 2025, with machine installation to be completed by 28th February 2025. Key dates include the tender return deadline on 12th November 2024, end of the standstill period on 9th December 2024, and contract award by 20th December 2024. The procurement, under the "Open procedure" method, covers on-street locations and 11 surface car parks in Reading, UKJ11 region. The overall projected value of the contract is £1,500,000, with an initial term of 5 years, extendable by 2 years. This falls under the industry category of control, safety, or signalling equipment for parking facilities. This tender offers significant opportunities for businesses specialising in parking equipment and related services. It provides a robust avenue for suppliers of both new and refurbished pay and display parking machines. With an emphasis on rapid mobilisation to prevent service disruption, the contract appeals to businesses capable of swift deployment and comprehensive maintenance. Additionally, the option to bid on either a lease or purchase basis broadens the scope for various financial models, making the tender accessible to a wide range of companies. Suppliers with expertise in transitioning from 3G data transmission systems, essential due to the imminent switch-off of the 3G network, will find this contract particularly advantageous. ## Notice Reading Borough Council (RBC) invites tenders for the provision of pay and display parking machines. The contract includes installation/commissioning, maintenance/servicing/repair, processing of transactions and transaction data, and removal of replaced machines. The contract may also include the removal and disposal of machines removed from the estate. RBC's parking machine estate is under review and is expected to reduce from approx. 155 pay and display machines to around 75. The final number of machines provided through this contract may change depending on the outcome of the review.This tender is offered over 2 Lots to allow for pricing on both a lease and purchase basis. RBC reserves the right to award to one Lot only, or to both Lots.Proposed procurement timetable:- Publication of tender: 21.10.24- Tender return: 05.11.24- Standstill ends: 25.11.24- Contract start: 06.01.25- Installation completed: 28.02.25 ### Lot Information Lot 2 - Provision of pay and display parking machines - purchase option Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 2, is for the provision of pay and display parking machines on a purchase. On this option, RBC will purchase the machines and will take ownership of the assets. Any servicing and maintenance costs will be priced separately as a monthly/annual cost. Transaction costs will be priced separately.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025. Additional information: Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015. Options: This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender. Renewal: The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years. Lot 1 - Provision of pay and display parking machines - Lease option Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 1, is for the provision of pay and display parking machines on a leased basis. On this option, RBC will not buy the machines, which will remain an asset of the supplier. All machine and operating costs will be included within a monthly rental cost. The terms and conditions mandates that any leased machines will be offered to RBC for purchase at the end of the contract.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025. Additional information: Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015. Options: This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender. Renewal: The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034346-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Oct 2024 | | Submission deadline | 5 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | READING BOROUGH COUNCIL | | Locality | READING | | Post town | Reading | | Postcode | RG1 2LU | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Abbey | | Westminster constituency | Reading Central | | Delivery location | TLJ11 Berkshire | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 38 - Laboratory, optical and precision equipments (excl. glasses) - 63 - Supporting and auxiliary transport services; travel agencies services - 98 - Other community, social and personal services ### Codes - 34996300 - Control, safety or signalling equipment for parking facilities - 38730000 - Parking meters - 63712400 - Parking services - 98351000 - Car park management services ## Release History - 23 Oct 2024 at 14:49 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034346-2024 - 21 Oct 2024 at 16:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034025-2024 ## Notice URLs - http://www.reading.gov.uk - https://courttribunalfinder.service.gov.uk/courts/rolls-building - https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04afd7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04afd7.json.