--- title: "Hard Facilities Management 3 (SBS10524)" ocid: "ocds-h6vhtk-04b045" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b045" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b045.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b045.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "N H S SHARED BUSINESS SERVICES LIMITED" published: "2024-10-22" --- # Hard Facilities Management 3 (SBS10524) Buyer: N H S SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-h6vhtk-04b045 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b045) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b045.json) ## Summary NHS Shared Business Services Limited (NHS SBS), based in Hemel Hempstead, has issued a Prior Information Notice (PIN) for a new Framework Agreement titled "Hard Facilities Management 3 (SBS10524)" under the industry category of Building and facilities management services (CPV code 79993000). This procurement process, currently at the planning stage, will focus on Hard FM services and is expected to involve multiple lots, including Estate & Facilities Management Services, Building Works & Maintenance Services, Power Supply, Fuel and Steam Plant services, and more. The procurement stage includes market engagement sessions scheduled for November and December 2024, with the final Framework Agreement expected to go live in Q1 2026. Potential suppliers are requested to respond to a Request for Information (RFI) and participate in an eSourcing system for subsequent activities. This upcoming tender represents significant business growth opportunities for companies specialising in various Hard FM services, particularly those with expertise in estate and facilities management, building maintenance, power supply systems, HVAC systems, and statutory inspections. The wide range of lots within the framework ensures that both large enterprises and SMEs can find relevant opportunities to bid on, ensuring competitiveness and potential for securing high-value contracts. Additionally, businesses committed to Sustainability and Social Value initiatives will have advantageous positioning due to the significant weighting of these elements in the tender evaluation. ## Notice NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement. NHS Shared Business Services intends to put in place its 3rd generation Framework Agreement for the provision of Hard Facilities Management (and Associated Products and Services) to be used by NHS SBS Approved Organisations, for the following proposed Lots: Lot 1 Estate & Facilities Management Services Lot 1.1 - Building Management Systems (BMS) Lot 1.2 - Computer Assisted Facilities Management (CAFM) Lot 1.3 - Integrated Workplace Management Systems (IWMS) Lot 2 Building Works & Maintenance Services Lot 2.1 - MTC Building, Painting & Decorating Lot 2.2 - MTC Mechanical and/or Electrical Lot 2.3 - All MTC Lots Lot 2.4 - Plumbing & Drainage Services Lot 2.5 - Flooring Services Lot 2.6 - Roofing & Guttering Services Lot 3 Power Supply, Fuel and Steam Plant Lot 3.1 - Generator Maintenance Lot 3.2 - Standby Power Systems & Uninterruptible Power Supply (UPS) Lot 3.3 - Fuel Storage, Maintenance, Safety Services & Systems Lot 3.4 - Steam Plant Lot 3.5 - Oil & Gas Boilers Lot 4 Electrical Installation & Maintenance Lot 4.1 - High Voltage & Switchgear Maintenance Lot 4.2 - Fixed Wiring Testing & Cable Management Lot 5 Heating, Ventilation & Air Conditioning (HVAC) Lot 5.1 - Heating, Ventilation & Air Conditioning Lot 5.2A - Air Cleaning, Decontamination, and Infection Control Systems (Maintenance of Existing Equipment) Lot 5.2B - Air Cleaning, Decontamination, and Infection Control Systems (Supply and Fit of Equipment) Lot 6 Statutory Inspections Lot 6.1 - Statutory Inspections Lot 7 Ancillary Estate Services Lot 7.1 - Electrical Sundries & Components Lot 7.2 - Fire Safety Equipment & Maintenance Lot 7.3 - Removal Services Lot 7.4 - Air Compressors & Medical Gas Pipelines Lot 7.5 - Signage Lot 8 Hard FM Managed Services Our Approved Organisation list can be found on: https://www.sbs.nhs.uk/services/framework-agreements-categories/ We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender. This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework Agreement and ensure it is reflective of the best practices that exist across the supply market. ### Lot Information Estate & Facilities Management Services - Building Management Systems (BMS) Supply, installation and maintenance of a computer-based control system that manages and controls, but is not limited, to the mechanical and electrical services of a single building up to an entire portfolio of buildings using intelligent standalone controllers, or outstations, to accurately control plant such as boilers, pumps, fans, lights, and security systems in response to changing conditions such as time, temperature and light levels. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Estate & Facilities Management Services - Computer Assisted Facilities Management (CAFM) Supply, installation and maintenance of CAFM solutions, in accordance with the Customer's specified requirements (both for Hard & Soft FM based services). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI Estate & Facilities Management Services - Integrated Workplace Management Systems (IWMS) The supply, installation and maintenance of an Integrated Workplace Management System (IWMS) that will enable the optimisation of workplace resources. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - MTC Building, Painting & Decorating The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvements projects relating to building works, painting and decorating works or services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - MTC Mechanical and/or Electrical The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvement projects relating to mechanical and or electrical works and services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - All MTC Lots The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvements projects relating to building works, painting, decorating, mechanical or electrical works or services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - Plumbing & Drainage Services Supply, installation and maintenance of plumbing services in respect of sanitary ware, pipework and drainage. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - Flooring Services Supply, installation and maintenance of flooring services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Building Works & Maintenance Services - Roofing & Guttering Services Supply, installation and maintenance of flooring services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Power Supply, Fuel and Steam Plant - Generator Maintenance Supply, installation and maintenance of standby generators and generators. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Power Supply, Fuel & Steam Plant - Standby Power Systems & Uninterruptible Power Supply (UPS) The supply, installation and maintenance of uninterruptable power supply (UPS). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Power Supply, Fuel & Steam Plant - Fuel Storage, Maintenance, Safety Services & Systems The supply, installation and maintenance of bunded and bunkered fuel systems, storage solutions, safety services and solutions, including fuel decontamination (e.g. fuel polishing). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Power Supply, Fuel & Steam Plant - Steam Plant Supply, installation and maintenance of steam plant. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Power Supply, Fuel & Steam Plant - Oil & Gas Boilers The supply, installation and maintenance related to mechanical services in respect of oil and gas boilers and associated heating systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Electrical Installation & Maintenance - High Voltage & Switchgear Maintenance The supply, installation and maintenance of high voltage and switchgear maintenance system includes but not be limited to the maintenance of transformers, switchgear, circuit breakers, protective relays and switches. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Electrical Installation & Maintenance - Fixed Wiring Testing & Cable Management The supply, installation and maintenance of electrical services and systems that conduct electricity around a building. The scope covers all the hard wiring in a building. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Heating, Ventilation & Air Conditioning (HVAC) - Heating, Ventilation & Air Conditioning Maintenance, servicing, fault diagnosis and repair of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Heating, Ventilation & Air Conditioning (HVAC) - Air Cleaning, Decontamination & Infection Control Systems (Maintenance of Existing Equipment) Maintenance, servicing, fault diagnosis and repair of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Heating, Ventilation & Air Conditioning (HVAC) - Air Cleaning, Decontamination & Infection Control Systems (Supply and Fit of Equipment) The supply and installation of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Statutory Inspections The supply and delivery of inspection and assessment programmes for assets, buildings and properties. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Ancillary Estate Services - Electrical Sundries and Components Supply and delivery of a broad product range of electrical sundries and components as well as providing advice, support, and guidance for general product enquiries. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Ancillary Estate Services - Fire Safety Equipment & Maintenance The supply, delivery and maintenance of a broad product range of fire safety equipment. The scope also includes advice, support and guidance for general product enquiries as well as planned preventive maintenance and reactive repair. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Ancillary Estate Services - Removal Services The delivery of removal and relocation services for environments such as hospitals and other public sector properties. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Ancillary Estate Services: Air Compressors and Medical Gas Pipelines The maintenance, supply, installation, replacement, and repair of air compressors, such as, but not limited piped systems but not limited to suction and oxygen, medical air, medical gas pipelines, distribution systems, vacuum plant, ESM and ERM Manifolds. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Ancillary Estate Services - Signage The supply, delivery and repair of signage and wayfinding. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. Hard FM Managed Services To supply and deliver all areas related to hard facilities management. A managed service will include any service areas within scope of this framework. The exact scope of services and requirements will be agreed at call-off stage with the Approved Organisation. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026. Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034207-2024 | | Notice type | Planning Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Oct 2024 | | Submission deadline | Not specified | | Future notice date | 9 Jul 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | N H S SHARED BUSINESS SERVICES LIMITED | | Locality | HEMEL HEMPSTED | | Post town | Hemel Hempstead | | Postcode | HP2 7AH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH27 South West Hertfordshire | | Local authority | Dacorum | | Electoral ward | Adeyfield East | | Westminster constituency | Hemel Hempstead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 24 - Chemical products - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation - 35 - Security, fire-fighting, police and defence equipment - 42 - Industrial machinery - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 48 - Software package and information systems - 50 - Repair and maintenance services - 51 - Installation services (except software) - 63 - Supporting and auxiliary transport services; travel agencies services - 71 - Architectural, construction, engineering and inspection services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 24111500 - Medical gases - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 31100000 - Electric motors, generators and transformers - 31682530 - Emergency power supplies - 34928470 - Signage - 35100000 - Emergency and security equipment - 42123000 - Compressors - 42160000 - Boiler installations - 42500000 - Cooling and ventilation equipment - 44221220 - Fire doors - 44610000 - Tanks, reservoirs, containers and pressure vessels - 45215140 - Hospital facilities construction work - 45232452 - Drainage works - 45260000 - Roof works and other special trade construction works - 45300000 - Building installation work - 45311000 - Electrical wiring and fitting work - 45315000 - Electrical installation work of heating and other electrical building-equipment - 45315400 - High voltage installation work - 45315600 - Low-voltage installation work - 45330000 - Plumbing and sanitary works - 45331000 - Heating, ventilation and air-conditioning installation work - 45343000 - Fire-prevention installation works - 45351000 - Mechanical engineering installation works - 45400000 - Building completion work - 45430000 - Floor and wall covering work - 45440000 - Painting and glazing work - 48420000 - Facilities management software package and software package suite - 48900000 - Miscellaneous software package and computer systems - 50532300 - Repair and maintenance services of generators - 50710000 - Repair and maintenance services of electrical and mechanical building installations - 51131000 - Installation services of steam generators - 63121000 - Storage and retrieval services - 71000000 - Architectural, construction, engineering and inspection services - 71315000 - Building services - 71630000 - Technical inspection and testing services - 72514000 - Computer facilities management services - 79212300 - Statutory audit services - 79993000 - Building and facilities management services - 79993100 - Facilities management services ## Release History - 22 Oct 2024 at 15:07 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/034207-2024 ## Notice URLs - https://discovery.ariba.com/rfx/21288306 - https://www.find-tender.service.gov.uk/Search - https://www.sbs.nhs.uk/ - https://www.sbs.nhs.uk/nhs-sbs-about-us - https://www.sbs.nhs.uk/proc-construction-estates-frameworks - https://www.sbs.nhs.uk/services/framework-agreements-categories/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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