--- title: "UKRI-4049 STFC Fire Alarm and Associated Services, Maintenance Contract" ocid: "ocds-h6vhtk-04b0f2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b0f2" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b0f2.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b0f2.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UK RESEARCH AND INNOVATION" published: "2024-10-24" --- # UKRI-4049 STFC Fire Alarm and Associated Services, Maintenance Contract Buyer: UK RESEARCH AND INNOVATION Current stage: Tender OCID: ocds-h6vhtk-04b0f2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b0f2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b0f2.json) ## Summary UK Research and Innovation (UKRI) is currently in the tender stage of a procurement process for STFC Fire Alarm and Associated Services Maintenance Contract, indexed under the public procurement code CPV 75251110 for Fire-prevention services. This service contract, classified under the industry category of services, focuses on the maintenance and upgrading of fire safety systems at various facilities. The contract is located in Oxfordshire (region UKJ14), specifically at the Rutherford Appleton Laboratory. The procurement is conducted through an open procedure with a planned preventative maintenance service guaranteed under the contract. The submission deadline for bids is 29 November 2024 at 11:00 GMT, with the project commencement expected shortly after the bid opening on the same date. This tender represents a substantial business opportunity valued at £2,260,000 GBP ex VAT over a potential duration of four years, with an annual value approximating £560,000 GBP ex VAT. Small to medium-sized enterprises (SMEs) involved in fire safety services, system maintenance, and related compliance areas would find this tender particularly suitable. The contract involves regular system performance reporting, potential recommissioning or upgrades, and the exclusive provision of planned preventative maintenance services. Notably, the existing supplier has indicated that TUPE regulations may apply, presenting additional business considerations for the successful bidder. A site tour is scheduled for 7 November 2024, offering potential bidders the chance to fully comprehend the contract's requirements and operational environment. ## Notice The supplier will work with the client to ensure that the STFC fire safety objectives are at the forefront of the maintenance and operation of the Fire Safety Systems within the facilities. Within 60 days to provide System Performance Reports at the start of the Contract to assist STFC target how the Fire Systems are working, necessary investment, compliance and asset function including through system recommissioning or upgrading systems. The estimated value of the opportunity is approximately PS560,000 GBP ex VAT per year which leads an estimation of PS1,700.000.00 GBP ex VAT for the minimum three-year contract. For the full potential duration of 4 years this is estimated at up to PS2,260,000.00 GBP ex VAT. It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated PS160,000.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed. ### Lot Information Lot 1 The supplier will work with the client to ensure that the STFC fire safety objectives are at the forefront of the maintenance and operation of the Fire Safety Systems within the facilities. Within 60 days to provide System Performance Reports at the start of the Contract to assist STFC target how the Fire Systems are working, necessary investment, compliance and asset function including through system recommissioning or upgrading systems. The estimated value of the opportunity is approximately PS560,000 GBP ex VAT per year which leads an estimation of PS1,700.000.00 GBP ex VAT for the minimum three-year contract. For the full potential duration of 4 years this is estimated at up to PS2,260,000.00 GBP ex VAT. It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated PS160,000.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed. Transfer of Undertakings (Protection of Employment) - (TUPE). The incumbent supplier has expressed a view that TUPE will apply and has provided information of its staff who it asserts qualify for TUPE. Please note, TUPE and its applicability is a matter for the incumbent and the new supplier to resolve following the award of this contract. UKRI gives no assurances or warranties as to the applicability of TUPE in relation to this tender. Site Tour: UKRI STFC Rutherford Appleton Laboratory (RAL) will be holding a site tour for this requirement. It is recommended that potential suppliers attend the site tour at RAL in order to gain complete clarity of the requirements and the environment. A site tour will be held on 07 November 2024 at 10:00hrs GMT and will last no more than 2 hours. The visit is not mandated and the written tender documentation is sufficient in order to Bid. We request a maximum of two attendees from each supplier organisation are permitted to attend the site tour at RAL. To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending to UKRI via the message function on the Delta eSourcing Portal. Please confirm your attendance no later than 06 November 2024 15:00hrs GMT. Options: Option of one further year of service at UKRI discretion. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034492-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Oct 2024 | | Submission deadline | 29 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,260,000 | | Lots value | £2,260,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK RESEARCH AND INNOVATION | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 2FL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | TLJ14 Oxfordshire CC | ## CPV Codes ### Divisions - 75 - Administration, defence and social security services ### Codes - 75251110 - Fire-prevention services ## Release History - 24 Oct 2024 at 13:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034492-2024 ## Notice URLs - http://www.ukri.org - https://ukri.delta-esourcing.com/respond/4Z55M8AR26 - https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Fire-prevention-services./4Z55M8AR26 - https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Fire-prevention-services./4Z55M8AR26 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b0f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b0f2.json.