--- title: "Tools and Spare Parts" ocid: "ocds-h6vhtk-04b13b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b13b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b13b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b13b.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THAMES WATER UTILITIES LIMITED" published: "2025-09-05" --- # Tools and Spare Parts Buyer: THAMES WATER UTILITIES LIMITED Current stage: Award OCID: ocds-h6vhtk-04b13b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b13b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b13b.json) ## Summary Thames Water Utilities Limited has initiated a selective procurement process under the title "Tools and Spare Parts," focusing on the supply of goods categorized under CPV code 44510000, related to tools. The procurement, which initially started with the tender stage being active as of 25th October 2024, involved multiple lots covering a range of products from general electrical consumables to specialised tooling for water networks. However, as of the latest update on 5th September 2025, the contract has been cancelled. The procurement was meant to take place in the entire Thames Water region of the UK, specifically targeting areas within regions UKI and UKJ. Initially, the Pre-Qualification Questionnaire (PQQ) had a due date scheduled for 11th November 2024, which was later extended to 18th November 2024 as per a tender update on 4th November 2024. The entire procurement process followed a negotiated procedure with prior call for competition. This opportunity presented significant potential for businesses specialising in tools and equipment supply, particularly those with the capacity for Vendor Managed Inventory solutions, SAP integration, and efficient logistics for next-day delivery and click-and-collect services. The contract spelled out substantial opportunities for suppliers familiar with various industry needs, like electrical, mechanical, and workshop consumables, as well as those capable of catering to specific brand standards and offering technical advice within the water utilities sector. Despite its cancellation, businesses in the tool supply domain, especially those equipped for e-commerce and rapid response logistics, would have benefitted greatly from winning one or more of the initially planned lots, each valued at multi-million GBP amounts. This scenario underscores the advantage for businesses to remain poised to participate in similar future tenders that Thames Water might announce, with the potential to establish significant strategic partnerships with utility providers. ## Notice Thames Water has standardized several products to a specific brand. When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes high-volume, low-value consumables for on-site and network use. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs. ### Lot Information General electrical, mechanical and workshop consumables Thames Water has standardized several products to a specific brand. When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes high-volume, low-value consumables for on-site and network use. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs. Options: Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods. Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Tools and Site Materials Thames Water has standardized several products to a specific brand. When a brand name ismentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes tools and toolkits. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs. Options: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Industrial Parts Thames Water Utilities Limited (TWUL) requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes various industrial parts and components essential for maintaining and operating Thames Water facilities. The supplier must offer vendor-managed inventory (VMI) solutions, such as onsite bin fills and vending machines, free of charge for the contract duration. The supplier must provide seamless SAP integration, next-day delivery for emergencies, click and-collect options for urgent needs, and quotations within 24 hours. Additionally, the supplier must offer technical expert advice and possess in-depth knowledge of products required in the water utilities sector. The product categories include industrial parts (motors, gearboxes, bearings, seals), power transmission (couplings), and pneumatics and hydraulics. Options: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Water Tooling Specialist water tooling products used by our Networks teams for water mains, leak repairs, and general maintenance. Thames Water has standardized several products for team use. When a brand name is mentioned, it indicates a preferred product. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. The supplier may offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, free of charge for the contract duration. The supplier must also offer SAP integration, online webshops, and delivery of core items within 5 working days. All materials and products for public water supplies must comply with Regulation 31 of the Water Supply (Water Quality) Regulations and be listed in the current version of the Secretary of State's List of Approved Products and Processes. Options: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years White goods and domestic electrical products When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes general white goods and domestic appliances. The supplier must offer SAP integration, online webshops, and free electrical site surveys for lighting upgrades. Additionally, the supplier should collaborate with various manufacturers to provide the best value for Thames Water. Options: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years Renewal: Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/054281-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Sep 2025 | | Submission deadline | 11 Nov 2024 | | Future notice date | Not specified | | Award date | 5 Sep 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £23,000,000 | | Lots value | £22,800,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THAMES WATER UTILITIES LIMITED | | Locality | READING | | Post town | Reading | | Postcode | RG1 8DB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Thames | | Westminster constituency | Reading Central | | Delivery location | TLI London, TLJ South East (England) | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) ### Codes - 44510000 - Tools ## Release History - 5 Sep 2025 at 12:22 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/054281-2025 - 4 Nov 2024 at 15:16 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035671-2024 - 25 Oct 2024 at 08:21 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034598-2024 ## Notice URLs - https://forms.office.com/e/BtbRtnR9jX - https://thameswater.sharepoint.com/sites/ProcurementSupportCentreBidProcessRepository/FA2163ToolsandParts - https://www.thameswater.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b13b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b13b.json.