--- title: "AI Transcription Tool" ocid: "ocds-h6vhtk-04b1c4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b1c4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b1c4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b1c4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SWINDON BOROUGH COUNCIL" published: "2024-10-28" --- # AI Transcription Tool Buyer: SWINDON BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04b1c4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b1c4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b1c4.json) ## Summary Swindon Borough Council (SBC) is initiating a procurement process for an AI Transcription Tool to assist with administrative tasks across the council. The procurement, which falls under the "Software supply services" category, is currently in the Tender stage. Located in Swindon (UKK14 region), the procurement process encompasses an open procedure and invites expressions of interest from qualified service providers. The initial contract is set for 12 months starting from 13th February 2025, with the possibility of six annual extensions, making the total potential term 7 years. Interested parties must submit tender clarifications by 18th November 2024, and the final tender submission deadline is 26th November 2024, 12:00 hrs UK Local time, via the ProContract tender portal. This tender represents a significant opportunity for service providers specialising in software supply, development, and implementation, particularly those with expertise in AI-driven solutions. The total estimated contract value ranges from £560,000 to £2,100,000 over the potential 7-year period, offering substantial business growth prospects. Service providers equipped to handle large-scale deployments and ongoing service adjustments will find this contract especially pertinent. By participating, businesses can secure a long-term partnership with Swindon Borough Council, enhancing their portfolio and market presence in the public sector. ## Notice Swindon Borough Council (SBC) wishes to invite expressions of interests from suitably qualified and experienced service providers for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00. Please note that the services are subject to demand and the expected volumes quoted of 31,912 hours per annum (and used for the purpose of evaluation) are not guaranteed. In addition, the Council reserves the right to increase the annual contract value up to PS300,000 per annum for each 12-month period, subject to use and budget approval. ### Lot Information Lot 1 Swindon Borough Council (SBC) wishes to invite expressions of interests from suitably qualified and experienced service providers for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00. Please note that the services are subject to demand and the expected volumes quoted of 31,912 hours per annum (and used for the purpose of evaluation) are not guaranteed. In addition, the Council reserves the right to increase the annual contract value up to PS300,000 per annum for each 12-month period, subject to use and budget approval. To participate, Suppliers will need to Register as a Supplier with ProContract www.supplyingthesouthwest.org.uk then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com. Tender clarifications to be submitted via Messaging in ProContract tender portal, by 18th November 2024 1200hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 26th November 2024 1200 hrs UK Local time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, However, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN748747. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. Options: The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year. however, this is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/034821-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Oct 2024 | | Submission deadline | 26 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 13 Feb 2025 - 12 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,100,000 | | Lots value | £2,100,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLK14 Swindon | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212000 - Programming services of application software - 72262000 - Software development services - 72263000 - Software implementation services - 72268000 - Software supply services ## Release History - 28 Oct 2024 at 11:09 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034821-2024 ## Notice URLs - http://www.swindon.gov.uk/ - https://www.supplyingthesouthwest.org.uk - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b1c4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b1c4.json.