---
title: "Document Management Solution (PIN/RFI)"
ocid: "ocds-h6vhtk-04b226"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b226"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b226.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b226.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WESTMINSTER CITY COUNCIL"
published: "2024-10-29"
---

# Document Management Solution (PIN/RFI)

Buyer: WESTMINSTER CITY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-04b226

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b226)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b226.json)

## Summary

Westminster City Council’s Housing Department has issued a Prior Information Notice (PIN) and Request for Information (RFI) to inform the market about an upcoming opportunity for a Document Management Solution. The procurement process is currently in the planning stage, with the goal of notifying the market and inviting input from interested organisations. The RFI is open until 12:00 hrs on Wednesday, 20th November 2024. This process aims to shape the scope of services for the future Document Management Solution and is classified under the CPV code 48311100, indicating it pertains to document management systems. The procurement primarily targets the goods category and relates to the UKI32 region, which encompasses Westminster and surrounding areas.

This tender presents various opportunities for businesses specialising in document management software, particularly those capable of offering comprehensive solutions adaptable to public sector requirements. Small to medium-sized enterprises with expertise in IT infrastructure, software development, and document management services would find this contract particularly beneficial for growth. This contract, valued at approximately £250,000, offers an excellent opportunity for suppliers to expand their footprint within the public sector, potentially leading to further collaborations with Westminster City Council and other regional authorities.

## Notice

Prior Information Notice (PIN) and Request for Information (RFI) Westminster City Council's (WCC) Housing Department is issuing this combined Prior Information Notice (PIN) and Request for Information (RFI) to inform the market of an upcoming opportunity for a Document Management Solution. The objectives of this PIN are twofold: 1. To notify the market of a forthcoming contract opportunity for a Document Management System. 2. To invite interested organisations to participate in the RFI, which will be open for three weeks. Through the RFI, organisations can provide valuable input that may shape WCC's scope of services for the future. The RFI is accessible via WCC's e-tendering portal. Details and registration instructions are provided within this notice and can be accessed below: To register and participate in the RFI, please visit: https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=4a0544d5-013a-4429-ae33-6f6aa52d8650&_ncp=1722428316887.988243-1 Project Ref: PRJ_30042 - Document Management Solution RFI Ref: ITT_30137 - Document Management Solution (Request For Information) Alternatively, the portal link is also available on the WCC website at: https://www.westminster.gov.uk/about-council/procurement/our-esourcing-solution For ease of use, please copy and paste the URLs into your browser. The RFI deadline is 12:00 hrs, Wednesday 20th November 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034980-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | 13 Dec 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTMINSTER CITY COUNCIL |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1E 6QP |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI32 Westminster |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311000 - Document management software package
- 48311100 - Document management system

## Release History

- 29 Oct 2024 at 11:34 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/034980-2024

## Notice URLs

- https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=4a0544d5-013a-4429-ae33-6f6aa52d8650&_ncp=1722428316887.988243-1
- https://www.westminster.gov.uk/about-council/procurement/our-esourcing-solution

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b226. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b226.json.