---
title: "All Wales eRostering Solution"
ocid: "ocds-h6vhtk-04b24a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b24a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b24a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b24a.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-07-31"
---

# All Wales eRostering Solution

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-04b24a

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## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has progressed through the procurement process for the All Wales eRostering Solution. This contract pertains to the industry category of Software package and information systems. As of 31st July 2025, the contract has been awarded to Allocate Software Limited and signed on 29th July 2025, marking the completion stage of the procurement process. The contract, which has a value of £16,658,983 GBP, involved an open procurement method and is set to cover services throughout Wales, UK. The primary aim is to integrate a unified rostering platform across all Health Boards and Trusts within NHS Wales, with provisions for additional staffing groups as required by individual organisations.

This tender represents a significant opportunity for software providers specialising in workforce management systems, particularly those capable of offering sophisticated and scalable e-rostering solutions. Businesses with expertise in electronic data submission and integrated reporting systems stand to gain substantial growth potential by participating in such large-scale public health projects. The project specifically focuses on optimising staffing resources, reducing agency costs, and enhancing patient care, thus appealing to innovative companies capable of delivering high-quality, cost-effective solutions. With the contract accommodating options for additional staffing integration, there remains an ongoing opportunity for businesses to contribute to the evolving needs of NHS Wales.

## Notice

NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.

### Lot Information

Lot 1

One e-rostering platform will enable NHS Wales to harmonise its rostering principles for substantive staff and temporary workforce. It will facilitate better use of the temporary workforce across NHS Wales organisations with the aim to reduce premium agency costs and provide safe patient care more cost effectively. The procurement of the rostering system will also provide improved reporting on acuity levels across NHS Wales and ensure Health Boards and Trusts meet their legislative duties in relation to the Nurse Staffing Levels (Wales) Act 2016. The scope of this project will include every Health Board and Trust across NHS Wales. The system has the ability to roster all staffing groups including Nursing, Medical and Dental, Allied Health Professionals, Ancillary and Administrative staff.

Options: As set out in the tender documentation, the awarded contract will allow for the provision of additional staffing groups to be incorporated into the contract if/when required by each individual organisation party to the contract at their own discretion and in accordance with the awarded supplier's tender submission.

Renewal: Two additional, individual extension periods of 24 months each.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044551-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2025 |
| Submission deadline | 28 Nov 2024 |
| Future notice date | Not specified |
| Award date | 28 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £16,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £16,658,983 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLOCATE SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 31 Jul 2025 at 08:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/044551-2025
- 29 Oct 2024 at 15:29 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035057-2024

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b24a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b24a.json.