--- title: "Guildford Borough Council Leisure Services Contract Management" ocid: "ocds-h6vhtk-04b334" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b334" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b334.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b334.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "GUILDFORD BOROUGH COUNCIL" published: "2024-11-01" --- # Guildford Borough Council Leisure Services Contract Management Buyer: GUILDFORD BOROUGH COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04b334 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b334) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b334.json) ## Summary Guildford Borough Council is actively seeking a service provider to manage its leisure services, including the Guildford Spectrum Leisure Centre, Ash Manor Leisure Centre, and Guildford Lido. This tender falls under the "Sports facilities operation services" category within the services industry. The procurement process is currently in the tender stage, following a "Competitive Procedure with Negotiation" as per Regulation 29 of the Public Contract Regulations (PCR2015). The total contract value is £20,000,000, with the new contract commencing on 1 November 2025 for an initial term of 10 years and a potential 5-year extension. Key dates include the tender period end date of 29 November 2024. The location for this procurement is Guildford, Surrey. This tender presents an excellent opportunity for businesses specialising in facilities management, particularly those with experience in managing large-scale leisure centres. Enterprises that can offer innovative solutions and efficient management will find this contract highly lucrative due to its substantial value and long-term nature. The tender involves several stages, including a Supplier Questionnaire (SQ) and an Invitation to Submit Initial Tenders (ISIT), providing thorough assessment opportunities for suitable candidates. Businesses well-suited to compete are those with strong expertise in service delivery, commercial management, and familiarity with TUPE regulations, as these aspects will be critical in the negotiation and final tender submission stages. ## Notice Guildford Borough Council Leisure Services Contract Management The service contract will be for the management and operation of Guildford Borough Council's Leisure Services, including Guildford Spectrum Leisure Centre, Ash Manor Leisure Centre, and Guildford Lido. The current contract expires 31 OCT 2025 and the new service provider will assume responsibility for contract management from 1 November 2025. ### Lot Information Lot 1 The service contract will be for the management and operation of Guildford Borough Council's Leisure Services, including Guildford Spectrum Leisure Centre, Ash Manor Leisure Centre, and Guildford Lido. The new contract will commence on 1 November 2025 with an initial 10-year contract term and the potential for an extension of up to 5 years subject to mutual agreement. Arrangements will be made for all bidders (including technical colleagues) who wish to attend site visits to the individual leisure sites as they prepare for their bid development. Currently the thinking is to provide bidders with one opportunity to visit the sites as a group during the SQ stage and then shortlisted bidders will be given two opportunities to visit the sites on an individual basis during the ISIT stage. The tender procedure selected for this procurement exercise will follow the 'Competitive Procedure with Negotiation' procurement exercise in accordance with Regulation 29 of the Public Contract Regulations. (PCR2015). TUPE regulations will apply to this procurement, to enable bidders to understand the detail of the overall TUPE requirement will be shared during the SQ stage. Stage one of this process comprises a 'Supplier Questionnaire' (SQ) designed as an initial assessment tool to identify and shortlist suitable potential candidates. Stage two will be the Invitation to Submit Initial Tenders (ISIT), involving those organisations identified and selected from stage one. Full details of the service requirements, specification, TUPE, and Contract will be published in the ISIT. GBC reserves the right to select an operator or reduce the shortlist at ISIT stage and reserves the right not to negotiate. Stage three will be the Invitation to Submit Final Tenders (ISFT) for those bidders successful at ISIT stage. It will consist of negotiation meetings based around a small number of workstreams including, service delivery, commercials, contract and TUPE to explore with bidders their solution followed by the opportunity for bidders to submit a Final Tender Submission. Renewal: There is provision for a five (5) year extension based on performance and budget availability. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/035443-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Nov 2024 | | Submission deadline | 29 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | £20,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GUILDFORD BOROUGH COUNCIL | | Locality | GUILDFORD | | Post town | Guildford | | Postcode | GU2 4BB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Guildford | | Electoral ward | St Nicolas | | Westminster constituency | Guildford | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92610000 - Sports facilities operation services ## Release History - 1 Nov 2024 at 11:15 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/035443-2024 ## Notice URLs - http://www.sesharedservices.org.uk/esourcing - http://www.sesharedservices.org.uk/esourcing. - https://www.guildford.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b334. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b334.json.