--- title: "Pre Market Engagement Questionnaire - Occupational Health Services" ocid: "ocds-h6vhtk-04b3dd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b3dd" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b3dd.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b3dd.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SOUTHAMPTON CITY COUNCIL" published: "2024-11-04" --- # Pre Market Engagement Questionnaire - Occupational Health Services Buyer: SOUTHAMPTON CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-04b3dd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b3dd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b3dd.json) ## Summary Southampton City Council, a regional authority, is in the planning stage of a procurement process for Occupational Health Services, classified under the CPV code 85100000. This pre-market engagement questionnaire aims to gather information ahead of a potential future tender. The deadline for submitting responses is 6th December 2024 at 10am, and all documents must be uploaded in an Open Document format via the ProActis e-Tendering Portal. The engagement seeks input on numerous aspects, including data transfer, system connectivity, single sign-on, self-serve pre-employment checks, and the ability to hold virtual and face-to-face case conferences among other functionalities. The location for the services is in Southampton (UKJ32 region). This pre-market engagement opens avenues for businesses specialising in health services, particularly those proficient in occupational health solutions, to influence the forthcoming tender requirements. Companies offering advanced data migration, intuitive systems, and robust customer service would be well-suited to respond. It's an excellent opportunity for businesses which can provide comprehensive health and safety services, high-quality managerial support systems, and proactive issue resolution mechanisms, to showcase their capabilities and potentially secure a valuable contract in public health services. ## Notice Please upload this completed document to the ProActis portal by the closing date for Market Engagement Questionnaire responses: Closing Date - 6th December 2024 at 10am. Please leave sufficient time to do this, as uploading times can vary depending on the file size. Documents must be uploaded in an Open Document format, and all attachments will ideally be Zipped in to one file. (Tip: Use PDF documents where possible to reduce file sizes). Please note: Organisations can upload / amend their response via the ProActis e-Tendering Portal at any time prior to the submission deadline. The response is secure and only visible to the organisation up until the closing deadline date / time at which point the system is locked to the organisation and contents become visible to Southampton City Council (the Authority). PLEASE REMEMBER: This is not an Invitation to Tender (ITT) exercise. The Authority is considering initiating a procurement process for the provision of Occupational Health Services in the future, but this pre-procurement Market Engagement Questionnaire is a call for information only. What we would like to be covered; * Automatic data transfer and regular update and system connectivity * Single sign on * Automatic update of successful candidate to employee account, post pre-employment checks. * Self-serve for pre-employment checks * Accessibility of pre-employment status for managers * Ability to name temporary substitute manager/referrer * Overall team visibility for senior managers * Migration of current OH data to the new system as part of the onboarding process. * Fast reaction to issues or concerns raised and proactive and timely communication when issues arise * Intuitive, easy to use system * Clear, accessible guidance and videos readily available. * Accessibility to intuitive and helpful customer service team * Text message reminder sent to employees prior to appoint time to reduce DNA at appoints * Easy access to the option of face-to-face appointments * Ability to hold case conferences both virtually and face to face * Meaningful and intuitive data on a regular basis to be shared with managers and HR colleagues * Meaningful second opinion for IHR referrals/decisions * Clear understanding of the complexities of a modern Local Authority and the impact on OH provision ### Lot Information Lot 1 Please upload this completed document to the ProActis portal by the closing date for Market Engagement Questionnaire responses: Closing Date - 6th December 2024 at 10am. Please leave sufficient time to do this, as uploading times can vary depending on the file size. Documents must be uploaded in an Open Document format, and all attachments will ideally be Zipped in to one file. (Tip: Use PDF documents where possible to reduce file sizes). Please note: Organisations can upload / amend their response via the ProActis e-Tendering Portal at any time prior to the submission deadline. The response is secure and only visible to the organisation up until the closing deadline date / time at which point the system is locked to the organisation and contents become visible to Southampton City Council (the Authority). PLEASE REMEMBER: This is not an Invitation to Tender (ITT) exercise. The Authority is considering initiating a procurement process for the provision of Occupational Health Services in the future, but this pre-procurement Market Engagement Questionnaire is a call for information only. What we would like to be covered; * Automatic data transfer and regular update and system connectivity * Single sign on * Automatic update of successful candidate to employee account, post pre-employment checks. * Self-serve for pre-employment checks * Accessibility of pre-employment status for managers * Ability to name temporary substitute manager/referrer * Overall team visibility for senior managers * Migration of current OH data to the new system as part of the onboarding process. * Fast reaction to issues or concerns raised and proactive and timely communication when issues arise * Intuitive, easy to use system * Clear, accessible guidance and videos readily available. * Accessibility to intuitive and helpful customer service team * Text message reminder sent to employees prior to appoint time to reduce DNA at appoints * Easy access to the option of face-to-face appointments * Ability to hold case conferences both virtually and face to face * Meaningful and intuitive data on a regular basis to be shared with managers and HR colleagues * Meaningful second opinion for IHR referrals/decisions * Clear understanding of the complexities of a modern Local Authority and the impact on OH provision ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/035708-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 4 Nov 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHAMPTON CITY COUNCIL | | Locality | SOUTHAMPTON | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLJ32 Southampton | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 85 - Health and social work services ### Codes - 71317200 - Health and safety services - 85100000 - Health services - 85140000 - Miscellaneous health services - 85147000 - Company health services ## Release History - 4 Nov 2024 at 17:33 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/035708-2024 ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login - https://www.southampton.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b3dd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b3dd.json.