--- title: "L25016-T-MC - Human Resources Information System" ocid: "ocds-h6vhtk-04b4d5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b4d5" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b4d5.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b4d5.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "LONDON LUTON AIRPORT OPERATIONS LIMITED" published: "2025-03-24" --- # L25016-T-MC - Human Resources Information System Buyer: LONDON LUTON AIRPORT OPERATIONS LIMITED Current stage: Tender OCID: ocds-h6vhtk-04b4d5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b4d5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b4d5.json) ## Summary London Luton Airport Operations Limited is inviting tenders for the implementation of a Human Resources Information System and Work Force Management System, under the reference L24064-T-MC. This procurement falls under the industry category of time accounting or human resources software packages, aligning with CPV code 48450000. The tender process is currently active and follows a selective procurement method through a negotiated procedure with a prior call for competition. The total contract value is £1,490,000, with bids due by 12th December 2024. The systems will be delivered either on-site at London Luton Airport or through a virtual solution, addressing the operational needs and data management challenges of LLA. This procurement represents a significant opportunity for businesses specialising in HR software and workforce management solutions. Suitable businesses could include software development firms, HR consultancy services, and IT service providers capable of delivering robust and scalable solutions. The contract offers a substantial chance for growth as it encompasses both the HRIS and Work Force Management System over a potential seven-year period, including two possible one-year extensions after the initial five-year contract. This opportunity will be particularly advantageous for businesses that have a strong track record in automating manual processes, ensuring compliance with UK employment and data protection laws, and integrating with existing corporate governance frameworks. ## Notice LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details. ### Lot Information LOT 1 - Human Resources Information System LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details. Additional information: Please see tender documents for full details Options: See tender documents for details Renewal: two optional extentions, each for a 1 year period LOT 2 - Work Force Managment System Currently, staff rostering in Security is managed manually through spreadsheets. This process is susceptible to errors due to the substantial number of manual entries required weekly. The management of this process relies heavily on a few key individuals with the necessary expertise. This approach is not sustainable for managing a team of over 500 individuals, as it poses significant risks of data corruption and incorrect payments to Security staff. Implementing a robust rostering or Work Force Management system would mitigate these risks, streamline administrative tasks, and enhance efficiency in rostering and overtime management. Additional information: Please see tender documents for details Options: Please see tender documents for details Renewal: 5 years initial contract period followed by two extension periods of 1 year each (5+1+1) ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/011007-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Mar 2025 | | Submission deadline | 7 Apr 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £850,000 | | Lots value | £1,223,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON LUTON AIRPORT OPERATIONS LIMITED | | Locality | LUTON | | Post town | Luton | | Postcode | LU2 9NU | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH21 Luton | | Local authority | Luton | | Electoral ward | Vauxhall | | Westminster constituency | Luton South and South Bedfordshire | | Delivery location | TLH21 Luton | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48400000 - Business transaction and personal business software package - 48450000 - Time accounting or human resources software package - 48600000 - Database and operating software package - 48800000 - Information systems and servers ## Release History - 24 Mar 2025 at 18:01 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011007-2025 - 7 Nov 2024 at 16:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/036163-2024 ## Notice URLs - https://in-tendhost.co.uk/llaol/aspx/Home - https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA - https://www.london-luton.co.uk/corporate ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b4d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b4d5.json.