---
title: "Research Management System"
ocid: "ocds-h6vhtk-04b504"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b504"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b504.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b504.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF YORK"
published: "2024-11-08"
---

# Research Management System

Buyer: UNIVERSITY OF YORK  
Current stage: Award  
OCID: ocds-h6vhtk-04b504

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## Summary

The University of York has completed the procurement process for a Research Management System tailored to support the institution's substantial research activities, which received £97m in grants in 2023. This procurement falls under the category of educational software packages (CPV code 48190000) and is designated as a 'goods' procurement. The procurement stage is 'Award', and the contract with Worktribe Ltd was officially signed on 25th October 2024. The procurement method was limited, using a direct award procedure without prior publication of a call for competition. The implementation will be mainly based at the University’s location in York (UKE21 region), with a total contract value of £900,000 and optional extensions allowing the agreement to span up to nine years.

This tender presents significant opportunities for businesses specialising in educational software and integrated research management systems, particularly those capable of enhancing research grant costing, approvals, and administration. Companies with robust software solutions that facilitate cross-team collaboration, align with TRAC rules, integrate with existing finance and HR systems, and provide comprehensive training and support would find this contract appealing. Sectors like IT, consultancy, and educational services that offer innovative tech solutions and have experience working with higher education institutions can leverage such tenders to make substantial inroads into this market.

## Notice

End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software is used to create and manage research and research-related contracts.

### Lot Information

Lot 1

End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software is used to create and manage research and research-related contracts. In 2023, The University of York received PS97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication. Following an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.

Options: This is a 5 year agreement with two further optional extensions of 24 months each. I.e. a total possible contract period of nine years. The contract sum gives the value of the contract for the total nine year period.

### Procurement Information

The University of York received PS97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication. Following an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/036232-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Nov 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 24 Oct 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £900,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF YORK |
| Locality | YORK |
| Post town | York |
| Postcode | YO10 5DD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE21 York |
| Local authority | York |
| Electoral ward | Hull Road |
| Westminster constituency | York Central |
| Delivery location | TLE21 York |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WORKTRIBE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48190000 - Educational software package

## Release History

- 8 Nov 2024 at 12:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/036232-2024

## Notice URLs

- http://www.york.ac.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:455758-2015:TEXT:EN:HTML

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b504. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b504.json.