--- title: "Electronic Ballot Counting System and Associated Services for Elections" ocid: "ocds-h6vhtk-04b5d4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b5d4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b5d4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04b5d4.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "TRANSPORT FOR LONDON" published: "2024-11-12" --- # Electronic Ballot Counting System and Associated Services for Elections Buyer: TRANSPORT FOR LONDON Current stage: Planning OCID: ocds-h6vhtk-04b5d4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b5d4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04b5d4.json) ## Summary Transport for London (TfL), acting on behalf of the Greater London Authority (GLA), has issued a Prior Information Notice (PIN) to announce the upcoming tender process for an Electronic Ballot Counting System and associated services for the 2028 elections in London. This procurement process is currently in the Planning stage, with TfL seeking early market engagement to understand the market interest and capabilities. Interested suppliers are invited to participate in a Market Sounding Questionnaire (MSQ) to assist TfL in finalising the procurement strategy. Key deadlines include registering interest by 22 November 2024 and submitting MSQ responses by 11 December 2024. The procurement falls under the services category, specifically scanning services, and will take place in London. This procurement process represents a significant business growth opportunity for suppliers with expertise in electronic ballot counting systems, including software and high-speed hardware solutions. The planned services will require firms capable of providing a robust electronic counting process, from setup to support, for up to 33 sites to manage the voting for the Mayor of London and London Assembly members. Businesses specialising in electoral technology, hardware provision and system integration are well-suited to compete, especially those with a proven track record in large-scale, complex electoral processes. Engaging with this procurement could lead to long-term contracts and partnerships, offering substantial potential for business development. ## Notice The purpose of this Prior Information Notice is to notify the market of TfL's intention to carry out early market engagement to assess the current market capabilities and appetite for the requirement. Transport for London, on behalf of the Greater London Authority, are seeking to procure an electronic ballot counting system and associated services for the 2028 elections in London. London has one Mayor and 25 Assembly Members. This unique form of government - the Greater London Authority - was set up in 2000 and, working with London's 32 boroughs, the City of London, central government and many others, it is responsible for key London services, including transport, the police and the fire service. In 2028, elections are to take place for the Mayor of London, the 14 Constituency London Assembly Members, and the 11 London-wide Assembly Members. The scale and complexity of the Mayor of London and London Assembly elections represent a major challenge, with an electorate of over 6 million people. Prior to 2024, the electoral systems required four votes across three ballot papers using three different electoral systems. From the 2024 election, the electoral system for mayor is no longer supplementary vote, and is now first-past-the-post. Accordingly, now, three votes need to be counted across three ballots. ### Lot Information Lot 1 This Market Sounding Questionnaire (MSQ) is issued by Transport for London (TfL), acting on behalf of the Greater London Authority (the "GLA"), and seeks to obtain market feedback in relation to the possible procurement for the GLA Electronic Ballot Counting Services and Associated Service for the accurate counting of voter marks on ballot papers and declaration of results for three elections for: the Mayor of London; 14 Constituency Assembly Members; and 11 London-wide Assembly Members. The 2028 Mayor of London and London Assembly elections, with the option at the Authority's discretion to include the 2032 elections, may involve an electronic count (e-count) to count ballots and determine election results. This was the modality for all elections prior to, and including 2021. The main components are: 1) software to analyse scanned ballots and count the results, as well manage the workflow for recording the receipt of ballot boxes, scanning of ballots in the box, the adjudication of unclear ballots, and the approval process for results. 2) The hardware which includes hi-speed scanners and computers, as well as servers and networking equipment for up to 33 sites 3) the setup and support staff for the e-count locations. The service would likely be phased by: 1) review and testing of software 2) ensuring integration of the software and hardware 3) scale testing 4) training of borough e-count staff 5) setup of locations and count. As part of this market sounding exercise, TfL wishes to seek suppliers views on the extent of their capabilities and appetite for Electronic Ballot Counting System and Associated Services. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/036590-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 29 May 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TRANSPORT FOR LONDON | | Locality | LONDON | | Post town | East London | | Postcode | E20 1JN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI41 Hackney and Newham | | Local authority | Newham | | Electoral ward | Stratford Olympic Park | | Westminster constituency | Stratford and Bow | | Delivery location | TLI London | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 44316400 - Hardware - 48000000 - Software package and information systems - 79999100 - Scanning services ## Release History - 12 Nov 2024 at 14:28 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/036590-2024 ## Notice URLs - https://help.sap.com/docs/sap-business-network-for-trading-partners/registration-and- - https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL - https://tfl.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04b5d4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04b5d4.json.