--- title: "Provision of Event Services Framework" ocid: "ocds-h6vhtk-04bd7c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bd7c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04bd7c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04bd7c.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY OF EXETER" published: "2024-11-26" --- # Provision of Event Services Framework Buyer: UNIVERSITY OF EXETER Current stage: Award OCID: ocds-h6vhtk-04bd7c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bd7c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04bd7c.json) ## Summary The University of Exeter is seeking to establish a framework for the Provision of Event Services, intended to commence on 1st February 2025 and run until 31st January 2030, with the option to extend by up to two further periods of 12 months each. This open procedure procurement, classified under CPV code 98000000 for 'Other community, social and personal services,' is divided into five lots: Security Services, Event Medical Cover, Marquee Hire, Furniture and Equipment Hire, and Venue Dressing. Interested suppliers must submit their bids electronically or in writing by 12:00 PM on 3rd January 2025. The estimated contract value stands at £500,000 GBP. This tender presents significant business opportunities for companies specialised in event security, medical services, marquee and equipment hire, as well as venue dressing. Successful businesses will benefit from partnering with the University of Exeter, known for its high standards and prestigious events, ensuring ongoing work and heightened reputation. The open framework agreement aims for a diverse supplier base, enhancing competition and the potential for SMEs to secure long-term engagement in supporting a variety of event requirements at the University's campuses. ## Notice Provision of a variety of different event related services to the University of Exeter. This is divided into Lots: Lot 1 - Security Services Lot 2 - Event Medical Cover Lot 3 - Marquee Hire Lot 4 - Furniture and Equipment Hire Lot 5 - Venue Dressing This is a framework. ### Lot Information Event Security Services Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke's campuses. To ensure a safe and secure environment, uphold licensing obligations, and maintain the integrity of its venues, Event Exeter requires a professional security presence at select events. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion. Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months. Event Medical Services Event Exeter, as part of the University of Exeter, manages all events held on the University's Streatham and St Luke's campuses, overseeing a wide range of functions throughout the year, each presenting unique requirements in terms of safety, support, and risk management. To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times. Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months. Marquee Hire Event Exeter is part of the University of Exeter and oversees all events taking place on its Streatham and St Luke's campuses. We periodically require the hire of marquee structures for various events, including corporate gatherings, conferences, open days etc. These structures need to provide adaptable, temporary spaces to accommodate diverse needs, from guest seating and dining areas to staging, exhibitions, and presentations. Depending on the specific event, we may need marquees of different sizes, designs, and configurations, equipped with suitable flooring, lighting, heating or cooling solutions, and additional accessories to ensure comfort and functionality. Our goal is to create a tailored, weather-resistant environment that aligns with the theme and requirements of each unique event. Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months. Furniture & Equipment Hire Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event is equipped to meet the specific needs of its organisers and attendees, Event Exeter provides access to a range of furniture, equipment, and other resources as required. For events that necessitate additional or specialised furnishings, such as seating, tables, staging, or lighting, the University may source this equipment through external hire. This approach allows Event Exeter to flexibly tailor each event's setup, ensuring that both aesthetic and functional requirements are met without the limitations of onsite inventory. The need for hired equipment can vary widely based on event type, from small gatherings requiring additional tables and chairs to large-scale conferences needing exhibition displays. Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months. Venue Dressing Event Exeter, a division of the University of Exeter, manages and coordinates all events hosted on the University's Streatham and St Luke's campuses. To ensure each event meets the specific needs of its organisers and attendees, Event Exeter sometimes requires venues to be dressed according to the event taking place. This includes but not limited too: table centre pieces, floral centre pieces, chair covers, drapes etc. Renewal: Initial term 3 years with the option to extend for 2 further periods of up to 12 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038202-2024 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Nov 2024 | | Submission deadline | 3 Jan 2025 | | Future notice date | Not specified | | Award date | 26 Nov 2024 | | Contract period | 1 Feb 2025 - 31 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | £500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EXETER | | Locality | EXETER | | Post town | Exeter | | Postcode | EX4 4QH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | Duryard and St James | | Westminster constituency | Exeter | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 98 - Other community, social and personal services ### Codes - 55000000 - Hotel, restaurant and retail trade services - 98000000 - Other community, social and personal services ## Release History - 26 Nov 2024 at 15:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038202-2024 - 20 Nov 2024 at 20:52 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/037601-2024 ## Notice URLs - http://www.exeter.ac.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87833&B=EXETER - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bd7c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04bd7c.json.