--- title: "Provisioning of a Human Capital Management (HCM) system" ocid: "ocds-h6vhtk-04bdf8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bdf8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04bdf8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04bdf8.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CERN" published: "2024-11-22" --- # Provisioning of a Human Capital Management (HCM) system Buyer: CERN Current stage: Planning OCID: ocds-h6vhtk-04bdf8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bdf8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04bdf8.json) ## Summary CERN, a European institution based in Meyrin, UK, has announced a planned procurement process for the provisioning of a Human Capital Management (HCM) system under legal basis 32014L0024. The total value of the contract is CHF 5,000,000, and it entails the supply of software packages and information systems, specifically tailored for human resource functions. The procurement process is currently in the planning stage, with key activities and deliverables required over an implementation phase expected to last about three years. A future notice is expected by 31 January 2025, signalling further steps in this tender process. This tender presents a significant growth opportunity for businesses specializing in software development, particularly those with expertise in HCM solutions and enterprise performance management. Companies offering robust HR solutions, payroll systems, and employee performance management tools are well-suited to compete. The comprehensive nature of the project, including maintenance, support, and potential for extensive integration and customisation, allows for significant engagement and long-term partnership with CERN. Interested firms should be adept in delivering high-value technical services and integrating complex systems within large organisations. ## Notice This Technical Description concerns the provision of software licences for a human capital management system for CERN Human Capital Management. ### Lot Information Lot 1 The HCM Solution shall cover the following activities and processes from hire to retire/fire: * Core HR with personnel administration, organization structure, absence and time off management; * Payroll; * Onboarding /offboarding; * Goals and performance management; * Compensation and benefits; * Reporting; * Talent management and succession planning; * Talent acquisition / recruitment; * Employee case management; * Learning management; * HR help desk. In addition, CERN is evaluating whether it is possible for the HCM to cover the below functionalities, usually linked to Enterprise Performance Management (EPM) processes, covering the resource planning processes at CERN. This includes the following activities: * Support the full annual budget exercise for personnel and material resources from CERN's Medium-Term Plan (MTP, a budget plan for 5 years) elaboration to annual budget monitoring; * Workforce planning; * Strategic workforce planning. The Supply shall include the following technical deliverables and activities: * Hosting of the software and data in a vendor provided environment (Solution and data to be hosted in a CERN member state) * Provisioning of one production and at least one non-production environment with the possibility to regularly and automatically refresh the data in the non-production environment from the production one * Software licenses/subscriptions and documentation for seven years; * Software maintenance, support, updates and upgrades for seven years; * APIs, integration and extension capabilities; * Availability/support when the implementation project starts (i.e. before it is fully implemented for the entire CERN population) for user roles (admin, manager, employee); * A technical back-office and customer support service for daily business (technical issues); * Data migration tools and advice on how to transfer existing CERN data into the new system; * Customization and configuration guides; * End of contract services including data repatriation. Additional information: The Contract will be broadly split into two phases: * An implementation phase, during which CERN will implement the Solution and migrate data from its existing solution. This phase is expected to last approximately three years; * A production phase. CERN may opt for a progressive launch of production, by module or function. The expected usage of the Solution in each phase and the go-live schedule ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/037802-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 31 Jan 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CERN | | Locality | MEYRIN | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48218000 - License management software package - 48421000 - Facilities management software package - 48422000 - Software package suites - 48450000 - Time accounting or human resources software package ## Release History - 22 Nov 2024 at 11:54 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/037802-2024 ## Notice URLs - https://www.ukri.org/councils/stfc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04bdf8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04bdf8.json.