--- title: "The Provision of a Policing Records Management System and Associated Services" ocid: "ocds-h6vhtk-04be8f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04be8f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04be8f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04be8f.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "THE POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS" published: "2024-11-25" --- # The Provision of a Policing Records Management System and Associated Services Buyer: THE POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS Current stage: Planning OCID: ocds-h6vhtk-04be8f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04be8f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04be8f.json) ## Summary The Police and Crime Commissioner for West Midlands is planning a procurement process for "The Provision of a Policing Records Management System and Associated Services" in the records management services category. The planned tender aims to appoint a supplier to provide and support a highly resilient, mature, UK PACE-compliant Police RMS, with operations based in Birmingham (UKG3). The procurement stage is currently at the planning phase, with future notice expected to be issued by 10 March 2025. The tender will involve supporting West Midlands Police (WMP) to implement and configure the system according to their requirements, including ensuring appropriate resources and interfaces with national policing systems and other relevant third parties. This tender offers significant opportunities for businesses specialising in records management systems, particularly those experienced in law enforcement operations and information governance. Suitable candidates will need to demonstrate expertise in providing and maintaining robust, reliable systems that interface with existing UK National Policing Systems. Opportunities for growth will be apparent for businesses capable of delivering high stability, usability, and comprehensive data migration services if required. Companies excelling in workflow functionalities that align with the standards mandated by the Police and Criminal Evidence Act 1984 will be well-positioned to compete. ## Notice The Police and Crime Commissioner as the contracting authority for West Midlands Police (WMP) seeks to appoint a supplier to provide and support a highly resilient, mature, UK PACE complaint Police RMS. The successful bidder will be required to work alongside representatives from WMP and relevant 3rd parties, to implement and configure the system to the requirements of WMP, including the provision of appropriate resources to support this. ### Lot Information Lot 1 The Police and Crime Commissioner as the contracting authority for West Midlands Police (WMP) seeks to appoint a supplier to provide and support a highly resilient, mature, UK PACE complaint Police RMS. The successful bidder will be required to work alongside representatives from WMP and relevant 3rd parties, to implement and configure the system to the requirements of WMP, including the provision of appropriate resources to support this.Total Quantity or ScopeA Police RMS is defined as an industry-specific system which is accessible force wide. It should provide for the storage, searching, retrieval, retention, management, archiving, and viewing of information, records, documents or files pertaining to law enforcement operations, whilst giving due consideration to information governance and security requirements. At a high level, the system must: *provide functionality supporting the management of Crime, Case, Custody, Safeguarding and Intelligence. * provide search functionality against a POLE (Person, Object, Location, Event) database. * provide workflow functionality [currently operational for UK National Policing Systems] that meets the standards required by the Police and Criminal Evidence Act 1984. * have interfaces that are currently operational for UK National Policing Systems and/or Services including the Police National Computer (PNC), the Police National Database (PND), the Crown Prosecution Service (CPS), HM Courts & Tribunals Service (HMCTS) and any specific WMP force systems, e.g. Command and Control*Manage Retrieve, Record and Delete processes in line with WMPs RequirementsIt is of importance to note that stability, reliability and usability will be a key priority for this contract and also a data migration partner, if required, may also be included within the scope of this tendering exercise. These high level requirements are not an exhaustive list and will progress as the full business requirements are developed which will be included within the tendering documentation. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038064-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 10 Mar 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B4 6NQ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG3 West Midlands | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 25 Nov 2024 at 16:39 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/038064-2024 ## Notice URLs - http://www.westmidlands.police.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04be8f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04be8f.json.