--- title: "Provision of Event Services Framework" ocid: "ocds-h6vhtk-04c068" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c068" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c068.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c068.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF EXETER" published: "2024-12-09" --- # Provision of Event Services Framework Buyer: UNIVERSITY OF EXETER Current stage: Tender OCID: ocds-h6vhtk-04c068 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c068) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c068.json) ## Summary The University of Exeter has issued a call for suppliers to join their framework for the provision of event services across its Streatham and St Luke’s campuses. This procurement process focuses on services categorized under event services (CPV 79952000) and is designed to cover a variety of needs including security, medical cover, marquee hire, and furniture and equipment hire, with the procurement being divided into four separate lots. The new deadline for submissions is set for 17 January 2025 at 12 noon. The procurement is in the tender update stage, following its initial announcement on 27 November 2024, with an open procurement method and a total estimated value of £800,000 for a contract duration of 1080 days, with potential extensions available. This tender offers excellent business growth opportunities, particularly for companies specializing in event security, medical services, marquee rentals, or furniture and equipment provisioning. By becoming part of the University of Exeter's internal framework, businesses can secure repeated call-offs from a reputable institution, establishing long-term relationships and consistent revenue streams. Companies that are flexible, reliable, and can provide tailored services to meet varied event requirements would be well-suited to compete. The opportunity to serve at prestigious events held throughout the year by a leading educational institution can significantly enhance a supplier's portfolio and market presence. ## Notice Event Exeter, operating as part of the University of Exeter, is responsible for overseeing all events held across its Streatham and St Luke's campuses. These events span a broad range of sizes and types, from smaller functions for approximately 100 attendees to large-scale concerts and gatherings for up to 1,700 guests. Events are held year-round, with security needs adapted to meet the unique demands of each occasion. To successfully run these events we are looking for a range of suppliers to join our internal framework from which we will call off as needed. The areas we require are security, medical cover, marquee hire and furniture and equipment hire, detailed in four separate lots. ### Lot Information Lot 1 - Event Security Services Event Exeter, part of the University of Exeter, manages events across its Streatham and St Luke's campuses, requiring professional security to ensure safety, licensing compliance, and venue integrity. Events range from small functions to large gatherings of up to 1,700 attendees, with 50-60 events annually. Some occasions need up to 50 security staff for crowd control and access management. Enhanced measures may be required for high-risk events or overnight protection of venues and equipment. Additional information: Attached as document Renewal: 2 further 12 month extensions available Lot 2 -Event Medical Cover To ensure the health, safety, and welfare of all attendees, Event Exeter includes event medical cover as a critical component in its planning and risk assessment procedures for specific events. Cover will be required year-round, with staffing and resource levels determined by event demand. Event Exeter will work closely with the medical provider to ensure adequate notice for staffing requirements, with flexible arrangements to accommodate events booked with shorter lead times. Additional information: Attached as document Renewal: 2 further 12 month extensions available Lot 3 - Marquee Hire We periodically require marquees for events such as conferences, open days, and corporate gatherings. These adaptable structures must suit diverse needs, including seating, dining, staging, and exhibitions. Requirements vary by event, encompassing different sizes, designs, flooring, lighting, and climate control. The aim is to provide tailored, weather-resistant spaces that ensure comfort, functionality, and alignment with each event's theme and needs. Additional information: Attached as document Renewal: 2 further 12 month extensions available Lot 4 - Furniture & Equipment Hire Event Exeter, part of the University of Exeter, oversees events on the Streatham and St Luke's campuses, providing furniture and equipment as needed. For specialised requirements, such as seating, staging, or lighting, external hire is used to tailor setups for events ranging from small gatherings to large conferences. Working with trusted suppliers, Event Exeter ensures safety, quality, and flexibility, delivering customised solutions for academic, corporate, and formal functions. Additional information: Attached as document Renewal: 2 further 12 month extensions available ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/039621-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Dec 2024 | | Submission deadline | 3 Jan 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 2030 | ## Values | Field | Value | | --- | --- | | Tender value | £800,000 | | Lots value | £815,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EXETER | | Locality | EXETER | | Post town | Exeter | | Postcode | EX4 4QH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | Duryard and St James | | Westminster constituency | Exeter | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 85 - Health and social work services ### Codes - 39150000 - Miscellaneous furniture and equipment - 39151000 - Miscellaneous furniture - 39153000 - Conference-room furniture - 39300000 - Miscellaneous equipment - 79625000 - Supply services of medical personnel - 79710000 - Security services - 79952000 - Event services - 85141000 - Services provided by medical personnel ## Release History - 9 Dec 2024 at 13:46 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039621-2024 - 27 Nov 2024 at 12:52 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038290-2024 ## Notice URLs - http://www.exeter.ac.uk - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87992&B=EXETER - https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c068. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c068.json.