---
title: "Facilities Management System"
ocid: "ocds-h6vhtk-04c1d9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c1d9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c1d9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c1d9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH YORKSHIRE POLICE"
published: "2024-12-03"
---

# Facilities Management System

Buyer: SOUTH YORKSHIRE POLICE  
Current stage: Award  
OCID: ocds-h6vhtk-04c1d9

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c1d9)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c1d9.json)

## Summary

South Yorkshire Police has completed a procurement process for a Facilities Management System, classified under the CPV code 48421000 for a "Facilities management software package". The contract, which was awarded through a limited procurement method, involves extending the system that has been in place for seven years by an additional two years. This process falls outside the scope of the normal directive due to specific requirements for system integration and resource constraints. The procurement stage has reached the award phase, and the contract was signed on 4th November 2024, with an overall value of £174,521.66. The delivery location for the system is within the UKE region.

This tender provides substantial business opportunities, particularly for companies specialising in facilities management software. Businesses that have a large-scale operational capacity and experience with complex estate management systems would be well-suited for such opportunities. The direct award to Civica UK Ltd highlights an opportunity for other businesses to offer competitive services in future tenders, especially as the current contract extension is only a temporary solution pending a new procurement process.

## Notice

This is a Facilities Management System that helps to manage the end to end, day to day running of a complex Buildings Estate.

### Lot Information

Lot 1

The system has been in place for 7 years under a contract and has now been extended for 2 years via STA.

### Procurement Information

An over 50k STA was approved to extend the current provision whilst a new process can be undertaken. The system feeds into other systems and at this time there has not been the resource to compete for a new system, and allow time for integration.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038920-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 4 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £174,521 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH YORKSHIRE POLICE |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S9 2EH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Darnall |
| Westminster constituency | Sheffield South East |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48421000 - Facilities management software package

## Release History

- 3 Dec 2024 at 14:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038920-2024

## Notice URLs

- https://www.southyorkshire.police.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c1d9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c1d9.json.