--- title: "Cloud Based Planning and Regulatory Services Information Management System" ocid: "ocds-h6vhtk-04c201" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c201" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c201.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c201.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "OXFORD CITY COUNCIL" published: "2024-12-03" --- # Cloud Based Planning and Regulatory Services Information Management System Buyer: OXFORD CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04c201 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c201) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c201.json) ## Summary Oxford City Council is inviting tenders for a "Cloud Based Planning and Regulatory Services Information Management System," classified under the software package and information systems industry (CPV: 48000000). The tender is currently in the active stage, with submissions required by 13th January 2025. The contract involves replacing the existing management system with a cloud-hosted solution, requiring data and file migration, as the on-premises hosting will be decommissioned. The contract has a duration of 1080 days with an option for renewal of 2+1+1 years. This procurement process will ensure continued statutory service continuity for the Council's Planning and Regulatory services, with the current system ending in March 2026. The procurement method is an open procedure, allowing for electronic and written submissions in English. Bids will be validated until 14th April 2025. This tender presents a significant growth opportunity for businesses specialising in cloud-based information management systems, particularly those capable of handling large-scale data migrations. Software firms with robust solutions in the areas of planning and regulatory services, and those experienced in transitioning from on-premises to cloud-hosted environments, would find this contract highly suited to their capabilities. Engagement in this procurement could not only enhance business portfolios but also position businesses favourably for future opportunities with regional authorities. The alignment with statutory service continuity and system efficiency improvements offers substantial scope for innovative technology providers to deliver value and secure long-term collaboration with Oxford City Council. ## Notice This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution. ### Lot Information Lot 1 This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution. Renewal: Option to renew for 2+1+1 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038974-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Dec 2024 | | Submission deadline | 13 Jan 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OXFORD CITY COUNCIL | | Locality | TOWN HALL | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 3 Dec 2024 at 17:19 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/038974-2024 ## Notice URLs - http://www.oxford.gov.uk - https://in-tendhost.co.uk/oxfordcc ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c201. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c201.json.