---
title: "Electronic Patient Records System Contract Term Extension (VEAT Notification)"
ocid: "ocds-h6vhtk-04c22c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c22c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c22c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c22c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL DEVON UNIVERSITY HEALTHCARE NHS FOUNDATION TRUST"
published: "2024-12-04"
---

# Electronic Patient Records System Contract Term Extension (VEAT Notification)

Buyer: ROYAL DEVON UNIVERSITY HEALTHCARE NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-04c22c

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## Summary

The Royal Devon University Healthcare NHS Foundation Trust has issued a Voluntary Transparency Notice regarding the procurement process, focusing on an extension of the existing contract for the provision of an electronic patient records (EPR) system by Epic Systems Corporation. This process falls under the 'goods' category, specifically medical software (CPV code: 48180000), and is located in the UKK region. The notice outlines a short-term extension of 19 to 20 months beyond the current contract period to align with similar contracts held by Torbay and South Devon NHS Foundation Trust (TSD) and University Hospitals Plymouth NHS Trust (UHP). The anticipated contract variation is dependent on the completion of necessary internal and external approvals, aiming for execution post the 10-day standstill period, with the transparency notice dated 4th December 2024.

This tender provides significant opportunities for businesses in the medical software sector by maintaining continuity and integration of critical healthcare IT systems. The extension is particularly advantageous for suppliers like Epic that can ensure seamless service delivery across multiple trusts without the need for disruption. Firms experienced in healthcare technology, particularly those with solutions that integrate well with existing EPR systems, would be strategically positioned to benefit from such procurement extensions, as they ensure sustained business relationships and stable revenue flows from ongoing support and service contracts.

## Notice

The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed short term extension to the term of its contract for the provision of an electronic patient record system. See sections II.2.4 for further details.

### Lot Information

Lot 1

This is not a new contract opportunity, but rather a VEAT notice to inform the market that the Contracting Authority is seeking to extend the term of its existing contract for the provision of an electronic patient records (EPR) system which was originally awarded to Epic Systems Corporation (Epic) in June 2018 following a competitive award process. The Contracting Authority is intending to share its existing EPR instance with Torbay and South Devon NHS Foundation Trust (TSD) and University Hospitals Plymouth NHS Trust (UHP). The term of Contracting Authority's contract with Epic is being extended for a short period beyond the extension period set out in its contract so that it is co-terminus with the term of the TSD and UHP contracts with Epic in order that all 3 Trusts participating in the shared EPR instance can receive the services for the same term. The term of the contract is being extended for a short term period of 19 to 20 months (subject to when signature of TSD's and UHP's contracts with Epic occur) beyond the extension period set out in the contract. Additional information: The Contracting Authority considers that the short term extension beyond the extension period detailed in the contract is permitted under Regulation 72(1)(b) of The Public Contracts Regulations 2015. This is because Epic are already providing the overall solution which will be integrated with other systems, and because RDUH will be on a shared instance with TSD and UHP, it would not be feasible for another supplier to provide the EPR system, particularly for an extension that will be relatively short term. Adding another contractor to the mix would leave the solution and shared instance model open to disruption (which would not be acceptable due to the critical nature of the EPR solution which is ultimately vital for patient care). Further, it would not be possible for Epic to provide operational services to some but not all of the Trusts on the shared instance. In addition, the overall value of the short term extension will not exceed 50% of the value of the original contract.

### Procurement Information

This is a VEAT notice to extend the current contract beyond the extension period, previously published on: Reference 2013/S 056-091960 Reference 2021/S 098-260095 Reference 2021/S 000-011301 Reference 2021-054520

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039064-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Dec 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 29 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £6,783,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL DEVON UNIVERSITY HEALTHCARE NHS FOUNDATION TRUST |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX2 5DW |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Priory |
| Westminster constituency | Exeter |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EPIC SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48180000 - Medical software package

## Release History

- 4 Dec 2024 at 13:31 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039064-2024

## Notice URLs

- https://www.royaldevon.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c22c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c22c.json.