---
title: "Financial Management System Migration to Cloud"
ocid: "ocds-h6vhtk-04c233"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c233"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c233.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c233.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LOUGHBOROUGH UNIVERSITY"
published: "2024-12-04"
---

# Financial Management System Migration to Cloud

Buyer: LOUGHBOROUGH UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-04c233

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c233)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c233.json)

## Summary

Loughborough University has awarded a contract titled "Financial Management System Migration to Cloud" to Unit4 Business Software Limited, with a planned award date of 17 December 2024. This procurement, valued at £1,400,000, falls under the industry category of Software package and information systems. The project entails migrating the University's financial management system from an on-premise solution to a cloud-based solution, prompted by Unit4's announcement to discontinue support for the on-premise version. The procurement stage is in the Award phase, and the transition must be completed within tight deadlines, involving significant personnel and financial resources. The procurement method used was a limited procedure due to the project's specific technical requirements.

This tender offers significant opportunities for businesses specialising in cloud migration services, financial software solutions, and IT infrastructure projects. Companies that have experience with ERP systems and cloud solutions, particularly within educational institutions, will find this contract relevant. Additionally, businesses that can ensure seamless integration and support for the University's financial processes, including accounting, procurement, project management, and reporting, are well-suited to bid for similar future contracts. The contract's scale and scope underline the necessity for robust and reliable IT service providers capable of handling complex and critical systems.

## Notice

This notice covers the University's move from the existing on premise financial management system to a cloud solution.

### Lot Information

Lot 1

This covers the migration of the University's existing financial management system to a cloud solution. Unit4 made a formal announcement that they were migrating their ERP system to the cloud. The current on-premise solution being provided to the University is no longer going to be available and they have put specific and unmovable deadlines in place to migrate. The University is therefore planning a transition from the Unit4 on-premise solution to the updated cloud offering.

### Procurement Information

Unit4 is migrating its on-premise ERP solution to the Cloud, providing their current customers with tight deadlines for which the on-premise solution will no longer be supported. Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity including: Core Financial Processes, Core Accounting, Logistics - Procurement, Sales Orders and Invoicing, Projects, Reporting and Management Information, Data, Research Costing and Pricing. In addition to this there are around 50 integrations and around 150 customisations on the current system. Taking the above into account highlights how the ERP application is business critical IT infrastructure and linked to both staff and student facing activities; it is essential to the running of the University. It is therefore not currently viable in terms of the timescales provided along with the amount of personnel resource and financial budget required, to change the provider of the system. At the present time it would be impossible for the University to procure an alternative economic operator (including thorough analysis of stakeholder requirements, developing a high level solution design, developing a detailed specification, determining procurement strategy, undertaking market assessment, due diligence, going to tender and awarding) followed by the subsequent implementation, provide the full range of services and train all University users. It has been concluded that the timeline does not allow for change without detrimentally impacting the operations of the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The proposed Contract term is 5 years with no further extension options. The planned award date is 17 December 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039076-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Dec 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 3 Dec 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,400,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LOUGHBOROUGH UNIVERSITY |
| Locality | LOUGHBOROUGH |
| Post town | Leicester |
| Postcode | LE11 3TU |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Charnwood |
| Electoral ward | Loughborough Ashby |
| Westminster constituency | Loughborough |
| Delivery location | TLF2 Leicestershire, Rutland and Northamptonshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 4 Dec 2024 at 14:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039076-2024

## Notice URLs

- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=907457027
- https://www.lboro.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c233. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c233.json.