---
title: "Online Payments and Student Debt Management System"
ocid: "ocds-h6vhtk-04c653"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c653"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c653.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c653.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF HERTFORDSHIRE"
published: "2025-09-23"
---

# Online Payments and Student Debt Management System

Buyer: UNIVERSITY OF HERTFORDSHIRE  
Current stage: Award  
OCID: ocds-h6vhtk-04c653

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c653)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c653.json)

## Summary

The University of Hertfordshire recently completed a public procurement process for the implementation of an Online Payment and Student Debt Management System. The project aims to enhance payment solutions, card payment gateways, and an online store, encompassing various payment needs for students and the public. This tender falls under the software package and information systems industry category, classified by the CPV code 48000000. Located in Hatfield, UK, the procurement process was conducted using an open procedure and was awarded to Flywire Payments Ltd on 23rd September 2025, with the contract valued at £350,000. The system is expected to be operational by September 2025, aligning with the new academic year.

This procurement offers significant opportunities for businesses specialising in software solutions, particularly those with expertise in payment systems and integration capabilities. The University sought a fully integrated, pre-existing solution requiring minimal customisation, favouring suppliers with a strong track record in technical fit, project management, and implementation expertise. The emphasis on technical quality and reasonable pricing may present growth prospects for SMEs adept in this technology sector, reflecting the necessity for innovation and efficiency in handling diverse transaction processes within the education industry. Businesses providing tailored solutions that comply with educational institutions' unique requirements are particularly well-suited to compete in such tenders.

## Notice

The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store - Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.The system is expected to be fully operational and launched by September 2025 in time for the new academic year.

### Lot Information

Lot 1

The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system.The scope of this project is three deliverables:1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students.2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments.3. Online Store - Used by both students and the general public for the purchasing of merchandise and events hosted by the University.The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed.It is intended that the contract will run for an initial period of three years with the option to extend by a further two years in one-year increments, subject to satisfactory performance.

Renewal: 1yr + 1yr

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059034-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2025 |
| Submission deadline | 21 Jan 2025 |
| Future notice date | Not specified |
| Award date | 22 Sep 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £350,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF HERTFORDSHIRE |
| Locality | HATFIELD |
| Post town | St Albans |
| Postcode | AL10 9AB |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH26 North and East Hertfordshire |
| Local authority | Welwyn Hatfield |
| Electoral ward | Hatfield South West |
| Westminster constituency | Welwyn Hatfield |
| Delivery location | TLH23 Hertfordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FLYWIRE PAYMENTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 23 Sep 2025 at 16:13 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/059034-2025
- 19 Dec 2024 at 14:54 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041007-2024
- 11 Dec 2024 at 12:39 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039909-2024

## Notice URLs

- http://www.herts.ac.uk
- https://in-tendhost.co.uk/universityofhertfordshire

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c653. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c653.json.