---
title: "Electoral Management System"
ocid: "ocds-h6vhtk-04c782"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c782"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c782.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c782.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "London Borough of Southwark"
published: "2026-09-10"
---

# Electoral Management System

Buyer: London Borough of Southwark  
Current stage: Award  
OCID: ocds-h6vhtk-04c782

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c782.json)

## Summary

London Borough of Southwark procured an electoral management system (EMS) service. The system supports electoral registration and the delivery of elections, including the statutory processes followed by Electoral Registration Officers, Returning Officers and their staff. The requirement was for a modern EMS intended to improve the service and reduce registration and electoral costs while meeting current electoral legislation. The service relates to Southwark Council’s electoral administration in London. This is a public service technology and implementation requirement rather than the supply of standalone hardware. The procurement was structured around one requirement covering the EMS service, with options for further extensions at the authority’s discretion. The supplier selected was a small or medium-sized business based in Birmingham.

The procurement has been awarded and the contract is active. London Borough of Southwark used an open procedure. FCS Software Solution Limited was selected, following four electronic bids, including two from small or medium-sized enterprises. The contract value is £182,750. It was signed on 2 June 2025. Evaluation gave quality a 70% weighting and price 30%, so technical capability and service quality were more important than cost alone. The requirement was covered by the Government Procurement Agreement. The tender record also shows the single lot as cancelled, while the associated award and contract are active; the published description attributes delayed publication to an administrative oversight. The contract includes options for two further one-year periods at the authority’s discretion.

This procurement demonstrates demand from a local authority for a specialist electoral management platform supporting both electoral registration and election delivery. Relevant competitors would need a proven EMS product and the ability to configure and operate it around detailed statutory electoral processes, rather than provide a generic case-management or database system. Credibility would include understanding the working needs of Electoral Registration Officers, Returning Officers and their teams, together with dependable support for legally prescribed workflows, registration activity and election administration. Suppliers should also be able to show how their systems modernise service delivery and help councils control registration and electoral costs. The competition attracted four electronic bids, with two from SMEs, indicating that a specialist smaller supplier can compete alongside larger providers when it can evidence quality, compliance and reliable delivery.

## Notice

Provision of an Electoral Management System (EMS)

### Lot Information

Lot 1

Provision of an Electoral Management System. The delivery of elections and electoral registration is a statutory function, with legislation setting out specific processes to be followed, and Electoral Registration Officers/Returning Officers and their staff rely heavily on EMS for the running of elections and electoral registrations. The procurement related to a modern EMS to deliver an improved service and reduce registration and electoral costs in line with latest electoral registration and electoral legislation. Additional information: Belated publication due to an administrative oversight.

Options: Options to extend for two further periods of one year at the Contracting Authority's Discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/085936-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £182,750 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | London Borough of Southwark |
| Locality | LONDON |
| Postcode area | South East London |
| Postcode | SE1 2QH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Southwark |
| Electoral ward | London Bridge & West Bermondsey |
| Westminster constituency | Bermondsey and Old Southwark |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FCS Software Solution Limited |

## CPV Codes

### Divisions

- 98 - Other community, social and personal services

### Codes

- 98000000 - Other community, social and personal services

## Release History

- 10 Sep 2026 at 14:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/085936-2026

## Notice URLs

- http://www.southwark.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c782. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c782.json.