--- title: "The FitzWimarc School ~ IT & Networks Services Tender" ocid: "ocds-h6vhtk-04c95a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c95a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c95a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04c95a.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE FITZWIMARC SCHOOL" published: "2024-12-18" --- # The FitzWimarc School ~ IT & Networks Services Tender Buyer: THE FITZWIMARC SCHOOL Current stage: Tender OCID: ocds-h6vhtk-04c95a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c95a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04c95a.json) ## Summary The FitzWimarc School in Rayleigh is inviting tenders for the provision of IT & Network Services. This contract is targeted at SMEs but is open to all bidders meeting the selection criteria. The contract, valued at £620,000, commences on 1 August 2025 and spans an initial three-year period, ending on 31 July 2028, with an optional two-year extension. The tender is currently in the active stage, and submissions are due by 24 January 2025. The procurement process follows a restricted procedure, and from 3 March 2025, between 5 to 10 suppliers will be invited to the tender stage based on their scores. The successful supplier is expected to provide comprehensive onsite and offsite IT support, ensuring 24/7/365 service, including maintenance, system development, and support for both academic and administrative IT systems. This tender presents a fantastic opportunity for businesses, particularly those with expertise in educational IT systems, to establish a long-term partnership with The FitzWimarc School. The contract seeks a provider capable of managing and enhancing the school's IT infrastructure, including proactive recommendations that align with the school's strategy and growth. Ideal candidates will have proven experience in secondary school network design, quality assurance, and security systems. This opportunity is well-suited for companies that can provide high levels of support, from comprehensive server monitoring to MIS support and hardware/software procurement advice, thereby enabling the school to maintain its tradition of educational excellence while adapting to evolving IT needs. ## Notice The successful Supplier will be required to provide IT & Networks services for The FitzWimarc School. The FitzWimarc School is a mixed comprehensive of 1794 pupils and circa 231 teaching and support staff. It has served the town of Rayleigh for 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages. ### Lot Information Lot 1 The successful Supplier will be required to provide IT & Networks services for The FitzWimarc School. The FitzWimarc School is a mixed comprehensive of 1794 pupils and circa 231 teaching and support staff. It has served the town of Rayleigh for 90 years and has a long tradition of excellence in education. The school has consistently achieved examination results that have been well above national averages. The School is within scope of the Department for Education School Rebuilding Programme and this transition shall take place within the period of this contract. The School is looking for an IT service partner that can not only manage and support the IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support The FitzWimarc School's strategy and growth. The aim is to support and enhance the current IT provision in school, both for academic and administrative purposes. Proven expertise in the proactive development of IT Systems in an Educational Environment is essential. The selected service provider shall be: *Fully conversant with evolving legislation regarding the provision of IT & Network Services in a Secondary School environment *Required to evidence their Quality Assurance and Security Systems *Required to evidence their proposed Key Performance Indicator measures for the contract *Required to periodically present performance reporting and systems development recommendations to Governors *Qualified to provide advice and support School IT & Network Services Hardware & Software Procurement activities * Experienced in Network design in a Secondary School environment The contract will provide onsite support, including maintenance, via the on-site technician and apprentice, located in school 5 days a week 52 weeks of the year. Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year. Maintenance and System Development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities. The contract will commence on 1 August 2025 for an initial period of three years, ending 31 July 2028, with the opportunity to extend for a further period of up to two years at the discretion of the governing body. The contract will provide Technical Management and on-site technicians, to the Schools ICT Infrastructure, including: *Full server support and monitoring *Fully Managed Helpdesk with Remote Support *Full workstation support, software support, hardware support and repairs *Staff, Governor's and Student email accounts and access setup and management. *Proactive contract management to ensure best value for money across all areas of management systems and utilities. *MIS Support (including amongst other things Finance, CCTV and cashless catering systems) *24/7/365 network monitoring with call out and emergency 24/7/365 contact The contract will be monitored by Senior School Representatives. After the initial consultation and evaluation by the new contractor, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled. TUPE will apply with regard to the (52-week contract) IT Technician and apprentice currently employed for the provision of network services It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware / software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. This will be planned and added in to the work schedule. The projected cost of Network Services, including employment costs, for the current year is circa PS124K See SQ Document for more information ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/040864-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Dec 2024 | | Submission deadline | 24 Jan 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2025 - 31 Jul 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £620,000 | | Lots value | £620,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE FITZWIMARC SCHOOL | | Locality | RAYLEIGH | | Post town | Southend-on-Sea | | Postcode | SS6 8EB | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH37 Essex Thames Gateway | | Local authority | Rochford | | Electoral ward | Wheatley | | Westminster constituency | Rayleigh and Wickford | | Delivery location | TLH3 Essex | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72700000 - Computer network services ## Release History - 18 Dec 2024 at 19:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/040864-2024 ## Notice URLs - https://litmustms.co.uk/respond/5FDFGYZ3C2 - https://litmustms.co.uk/tenders/UK-UK-Rayleigh:-Computer-network-services./5FDFGYZ3C2 - https://www.fitzwimarc.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04c95a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04c95a.json.