---
title: "Invitation to Tender for the Provision of Ballast Water Sampling"
ocid: "ocds-h6vhtk-04ca29"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ca29"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ca29.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ca29.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)"
published: "2025-10-13"
---

# Invitation to Tender for the Provision of Ballast Water Sampling

Buyer: ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY)  
Current stage: Award  
OCID: ocds-h6vhtk-04ca29

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ca29.json)

## Summary

The procurement process for the provision of ballast water sampling services was conducted by the Orkney Islands Council (Harbour Authority) and has reached the award stage. This tender, under the Contract ID OIC/PROC/2072, falls within the services industry category, specifically addressing water pollution control. The successful contractor, Orcades Marine Management Consultants Ltd., is required to provide services related to ballast water sampling in Scapa Flow, Orkney, starting from 1 April 2025. The process followed an open procedure, in compliance with the Public Contracts (Scotland) Regulations 2015, and had a notable deadline for tender submissions on 7 February 2025. The project is structured for an initial contract period of three years, with potential extensions contingent on performance, aimed at ensuring consistent compliance and service availability across varied conditions.

This tender offers substantial growth opportunities for businesses specializing in environmental services, particularly those with expertise in water pollution management. Companies well-suited for such contracts typically possess tailored methodologies and specific expertise in ballast water sampling, comply with environmental regulations, and can mobilize resources swiftly in response to the short notice inherent in maritime operations. Orcades Marine Management Consultants Ltd., a local SME, was awarded the contract, indicating that regional businesses with relevant technical capabilities and an understanding of local conditions can effectively compete in such procurements. The contract stipulates requirements for quality project delivery, fair work practices, and price competitiveness, providing a comprehensive framework that encourages high industry standards and business transparency.

## Notice

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.

### Lot Information

Lot 1

The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025. All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation. It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.

Renewal: There is an option for 2 x 12 month period extensions, at the sole discretion of the Authority and subject to satisfactory performance of the services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/064706-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2025 |
| Submission deadline | 14 Feb 2025 |
| Future notice date | Not specified |
| Award date | 24 Feb 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2028 |
| Recurrence | Subject to the award of the 2 x 12 month extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | Not specified |
| Contracts value | £313,091 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ORKNEY ISLANDS COUNCIL (HARBOUR AUTHORITY) |
| Locality | KIRKWALL |
| Post town | Kirkwall |
| Postcode | KW15 1NY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Orkney Islands |
| Electoral ward | Kirkwall East |
| Westminster constituency | Orkney and Shetland |
| Delivery location | TLM65 Orkney Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ORCADES MARINE MANAGEMENT CONSULTANTS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 72314000 - Data collection and collation services
- 90700000 - Environmental services
- 90714500 - Environmental quality control services
- 90720000 - Environmental protection
- 90733000 - Services related to water pollution

## Release History

- 13 Oct 2025 at 11:21 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/064706-2025
- 13 Jan 2025 at 14:50 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001048-2025
- 13 Jan 2025 at 14:50 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001047-2025
- 20 Dec 2024 at 13:06 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041201-2024

## Notice URLs

- http://www.orkneyharbours.com
- http://www.publiccontractsscotland.gov.uk
- http://www.scotcourts.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000786509
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11522

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ca29. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ca29.json.