--- title: "HAR5969: Estate Management Services" ocid: "ocds-h6vhtk-04ca3c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ca3c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ca3c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ca3c.json" source: "Find A Tender Service" current_stage: "Award" buyer: "Tower Hamlets" published: "2025-07-15" --- # HAR5969: Estate Management Services Buyer: Tower Hamlets Current stage: Award OCID: ocds-h6vhtk-04ca3c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ca3c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ca3c.json) ## Summary The procurement process for "HAR5969: Estate Management Services" is conducted by Tower Hamlets, a regional or local authority located in London, United Kingdom. This open tender addresses the real estate services sector, specifically classified under property management services of real estate on a fee or contract basis. Interested parties were required to submit their bids electronically by 31 January 2025, with the bid opening scheduled on the same day. The contract is divided into two lots: General Estate Management Activities and Services relating to Ben Jonson Road and shops at Mile End. This procurement is at the tender stage, with the award period beginning on 31 January 2025. The contract for each lot has a duration of 1080 days, slated to begin on 1 June 2025. This tender presents significant opportunities for qualified Chartered Surveying firms to expand their portfolio by engaging in a substantial estate management contract with a reputable authority like Tower Hamlets. The procurement's wide scope, covering lease renewals, property management, and strategic advising, would be advantageous for firms specialising in comprehensive real estate services. Moreover, businesses capable of offering efficient lease management, surveying, and strategic consultancy would find this tender particularly aligned with their expertise, thus positioning them for growth within the public sector. The procurement process is conducted through an open procedure, and as price is not the sole criterion for award, firms with unique value propositions have a competitive edge. ## Notice The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council's Asset Management team. The service requirements are broken down as follows. Lot 1 - General Estate Management Activities (Estimated Value - PS790,000) This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; * Agency and lease management * Surveying and strategic advice * Estate, asset and property management * Rent reviews lease breaks & lease expiries * Lease renewals & lease regear * Lease consents * Lease surrender & regrant * Dilapidations * Wayleaves & easements * Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions. Lot 2 - Estate Management Activities relating to Ben Jonson Road and shops at Mile End (Estimated Value - PS100,000) * General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required. ### Lot Information HAR5969 Lot 1: General Estate Management Activities This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including; * Agency and lease management * Surveying and strategic advice * Estate, asset and property management * Rent reviews lease breaks & lease expiries * Lease renewals & lease regear * Lease consents * Lease surrender & regrant * Dilapidations * Wayleaves & easements * Licences for alteration and landlords consent Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions. Options: Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr. HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required. The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration. Options: Proposed Contract Start date: 01 June 2025 Proposed Contract Initial End date: 31st May 2028 End date including extensions: 31 May 2029 The contract will be for 4 years in total, 3 yrs +1yr. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/040098-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Jul 2025 | | Submission deadline | 31 Jan 2025 | | Future notice date | Not specified | | Award date | 3 Jun 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £890,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | Tower Hamlets | | Locality | LONDON | | Postcode area | East London | | Postcode | E1 1BJ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI42 Tower Hamlets | | Local authority | Tower Hamlets | | Electoral ward | Whitechapel | | Westminster constituency | Bethnal Green and Stepney | | Delivery location | TLI London | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | Graham and Sibbald LLP; Specialist Property Advisers UK LLP t/a Boddy and Edwards | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70000000 - Real estate services ## Release History - 15 Jul 2025 at 15:14 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/040098-2025 - 20 Dec 2024 at 14:43 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041233-2024 ## Notice URLs - http://www.towerhamlets.gov.uk - https://procontract.due-north.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ca3c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ca3c.json.