---
title: "Subject Access Request Support Services"
ocid: "ocds-h6vhtk-04cd84"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04cd84"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04cd84.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04cd84.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2025-04-17"
---

# Subject Access Request Support Services

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04cd84

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04cd84.json)

## Summary

Hampshire County Council is managing the procurement process for "Subject Access Request Support Services," classified under the industry category of Data collection and collation services (CPV: 72314000). The procurement aims to establish a Dynamic Purchasing System (DPS) to handle a backlog of Subject Access Requests (SARs) from their Children's Services directorate, specifically focused on sharing data in compliance with UK GDPR and the Data Protection Act (2018). The contract commenced with an award on 25 March 2025 and will span three years, encompassing the region of Winchester, Hampshire (UKJ3). The procurement stage is currently in the Award and Contract phase, having been completed through a restricted procedure under the Public Contract Regulations (PCRs) 2015. Key dates include the DPS start date of 26 March 2025 and the tender submission deadline that was set for 5 March 2025.

The subject access support services tender provides significant opportunities for businesses specialising in data processing and collation services. This procurement process, valued at £600,000, is ideally suited for organisations capable of managing large volumes of sensitive information securely, ensuring accurate disclosures within statutory timeframes, and maintaining rigorous security standards. Businesses that excel in information management and compliance with data protection regulations will find this tender beneficial for growth, with the DPS allowing for an ongoing opportunity to join and participate, reviewed quarterly for new suppliers. Small to medium-sized enterprises (SMEs) could particularly benefit from this framework, offering a structured pathway to contribute their expertise to Hampshire County Council's Children's Services requirements.

## Notice

Hampshire County Council's Childrens Services directorate has established a Dynamic Purchasing System (DPS) to assist with the processing of outsourced Subject Access Requests (SARs) in the event of demand outweighing internal resource, ensuring statutory timescales can still be met. The requirement entails handling and processing of data regarding clients, customers, and members of the public, to enable the disclosure of information under the laws of UKGDPR and the Data Protection Act (2018). Services in scope of this requirement include: Provision of Subject Access Request disclosures within statutory timeframes stipulated in the UK GDPR. These timeframes will be given to the provider by the County Council. Ensure that responses provided to the County Council are accurate and that all information that is exempt from disclosure has been removed or marked for removal. Ensure that all information is secured to the appropriate security standards in transit and whilst being held in the provider's host system.

### Lot Information

Lot 1

The DPS commenced on the 26th March 2025 for a duration of 3 years. The DPS was procured under the restricted procedure -34(5) of the PCRs 2015. At its initial iteration, 7 DPS contracts were awarded to suppliers. Additional information: Please see link below for details of suppliers who have been awarded a place on the DPS. This will be updated on a quarterly basis as new suppliers join the DPS. https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016056-2025 |
| Notice type | Planning Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Apr 2025 |
| Submission deadline | 5 Mar 2025 |
| Future notice date | 20 Jan 2025 |
| Award date | 25 Mar 2025 |
| Contract period | 24 Mar 2025 - 23 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | £600,000 |
| Awards value | Not specified |
| Contracts value | £600,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8ZB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ South East (England), TLJ3 Hampshire and Isle of Wight |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLEASE SEE LINK IN SECTION 11.2.14 |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72314000 - Data collection and collation services

## Release History

- 17 Apr 2025 at 15:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016056-2025
- 4 Feb 2025 at 14:10 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003657-2025
- 6 Jan 2025 at 11:58 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000171-2025

## Notice URLs

- http://www.hants.gov.uk
- https://in-tendhost.co.uk/hampshire/aspx/Home
- https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04cd84. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04cd84.json.