--- title: "NHSBSA Colleague Time Management RFI" ocid: "ocds-h6vhtk-04ce3e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ce3e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ce3e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04ce3e.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "NHS BUSINESS SERVICES AUTHORITY" published: "2025-01-08" --- # NHSBSA Colleague Time Management RFI Buyer: NHS BUSINESS SERVICES AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-04ce3e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ce3e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04ce3e.json) ## Summary The NHS Business Services Authority (NHSBSA) has initiated a pre-market engagement exercise for the provision of a Colleague Time Management System (CTMS). This exercise is classified under the services category, focusing on time accounting or human resources software development services. The procurement process is currently in the planning stage, with key dates including the release of RFI documentation on 8 January 2025, a supplier webinar on 20 January 2025, and the RFI response deadline on 7 February 2025. This opportunity is located in the United Kingdom and covers the NHSBSA's internal requirements for recording working hours, flexi leave, overtime, and other related time management functions. This tender represents a significant business growth opportunity for companies specialising in software package and information systems, particularly those with experience in human resources management solutions. Businesses that can offer innovative and efficient time management systems to meet the specified requirements will be well-suited to compete. Participation in this pre-market engagement will help the NHSBSA understand the market capabilities and potentially inform future procurement decisions, creating a platform for suppliers to showcase their expertise and solutions to a key public sector buyer. Interested parties must register and engage through the Health Family Portal to participate in the upcoming events and proceedings. ## Notice The purpose of this Prior Information Notice (PIN) is to inform organisations of a supplier Pre-Market Engagement exercise (PME). The PME is related to the procurement and contract for the provision of a Colleague time Management System ,the main purpose for our CTMS is to support internal users in the following areas of time management: * Recording working hours * Recording flexi leave * Recording overtime The CTMS also assists users in the following areas of time management. That said, our Electronic Staff Record (ESR) is also used to facilitate time management in these areas: * Recording annual leave * Recording sickness absence * Recording special leave * Recording other leave such as volunteering leave It is currently not used to track the time spent on tasks colleague complete during their working hours for the purpose of internal financial costings. Instead, various local tools are used within the organisation to facilitate time recording for financial costings and other purposes at present.The NHSBSA invites you to participate in an RFI for a Colleague Time Management System to further the NHSBSAs understanding of the market. ### Lot Information Lot 1 This is a pre-market-engagement exercise. At this stage we are sharing our knowledge and high level requirements in relation to our Colleague Time Management System. Interested parties must register an interest and further details are available via https://health-family.force.com/s/Welcome. The opportunity reference is C329127. RFI documentation will be issued through the Health Family Portal Wednesday 8th January 2025. As part of the pre-market engagement there will be a supplier webinar, which will be held at 11am on the 20th January 2025 . Interested parties must register an interest in the supplier webinar through the Health Family Portal by 3pm on the 16th January 2025. The RFI response is due 12 noon 7th February 2025. https://atamis-1928.my.site.com/s/Welcome ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/000512-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jan 2025 | | Submission deadline | Not specified | | Future notice date | 8 Jan 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS BUSINESS SERVICES AUTHORITY | | Locality | NEWCASTLE UPON TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE15 8NY | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Lemington | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72212450 - Time accounting or human resources software development services ## Release History - 8 Jan 2025 at 13:59 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000512-2025 ## Notice URLs - https://atamis-1928.my.site.com/s/Welcome - https://health-family.force.com/s/Welcome - https://www.nhsbsa.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04ce3e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04ce3e.json.