---
title: "Finance System Replacement"
ocid: "ocds-h6vhtk-04cebc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04cebc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04cebc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04cebc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2025-09-04"
---

# Finance System Replacement

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-04cebc

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04cebc.json)

## Summary

The National Library of Scotland located in Edinburgh undertook a procurement process for a Finance System Replacement, which involved an innovative Software as a Service (SaaS) approach, as outlined in tender 2023.24.077. This initiative was classified under the industry category "Business transaction and personal business software package" (CPV code 48400000) and aimed at enhancing the library’s finance system. The procurement followed an open procedure and covered goods, with a specific focus on vendors offering cloud-based solutions. Key dates included the tender period ending on 8th May 2025, with an award period starting the same day. The procurement stage progressed from planning to award, culminating in a contract signed on 29th July 2025 for a value of £159,000 to the supplier "Total Enterprise Solutions."

This procurement presents substantial growth opportunities for businesses involved in cloud-based financial software solutions, particularly those with experience in providing comprehensive SaaS packages. The requirements specified by the National Library of Scotland call for businesses with capabilities in delivering robust, cost-effective, and innovative accounting systems, coupled with ongoing support services. Enterprises with expertise in financial analysis and accounting software, particularly those emphasizing data security and community benefits, are well-positioned to compete in such tenders. SMEs, evidenced by winning the award, can significantly benefit by aligning their offerings with the buyer's criteria, including the open tendering process and the emphasis on quality and price balance in the award criteria.

## Notice

The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies. The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.

### Lot Information

Lot 1

The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. Additional information: n/a

Renewal: 3x 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/053742-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Sep 2025 |
| Submission deadline | 8 May 2025 |
| Future notice date | 10 Jul 2025 |
| Award date | 28 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £159,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland, TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TOTAL ENTERPRISE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48400000 - Business transaction and personal business software package
- 48440000 - Financial analysis and accounting software package

## Release History

- 4 Sep 2025 at 07:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/053742-2025
- 28 Mar 2025 at 11:44 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011732-2025
- 9 Jan 2025 at 16:28 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000719-2025

## Notice URLs

- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000809205
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
- https://www.scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04cebc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04cebc.json.