---
title: "Phoenix 3 White Fleet Management Services for Ministry of Defence"
ocid: "ocds-h6vhtk-04d037"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d037"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d037.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d037.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MINISTRY OF DEFENCE"
published: "2026-03-23"
---

# Phoenix 3 White Fleet Management Services for Ministry of Defence

Buyer: MINISTRY OF DEFENCE  
Current stage: Award  
OCID: ocds-h6vhtk-04d037

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d037.json)

## Summary

The Ministry of Defence has awarded a contract for Phoenix 3 White Fleet Management Services, valued at approximately £133.23 million excluding VAT, for a potential duration of 10 years. The contract commenced on 26th February 2026, with the location of services based in Bristol, United Kingdom. This procurement, under the defence industry category, was conducted through a limited negotiated procedure without the publication of a contract notice, following an absence of suitable applications from the restricted procedure originally intended. The contracting process is currently in the award stage, underscoring the successful engagement with the awarded supplier, Defence Equipment & Support.

This tender presents significant opportunities for businesses specialising in fleet management, repair, and maintenance services, as well as those involved in providing defence services. The contract includes substantial subcontracting guarantees, with 28% of the contract allocated for the delivery of a telematics solution. The long-term engagement spanning up to a decade offers stable and consistent work for businesses capable of meeting stringent defence sector requirements. This makes it an important opportunity for companies with the capacity to scale their operations and deliver innovative solutions in fleet management, especially in areas such as vehicle hire and leasing services.

## Notice

The Authority has placed a contract for the White Fleet Management Services. The estimated total value is PS133.23m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years. In addition to the core charges estimated at PS133.23m excluding VAT, there are 'pass-through' charges for the cost of the vehicle hire or lease which are estimated at circa PS1.608bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.

### Lot Information

Lot 1

The Authority intends to place a contract for the White Fleet Management Services. The estimated total value is estimated at PS92.065m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years. In addition to the core charges estimated at PS92.065m excluding VAT, there are 'pass-through' charges for the cost of the vehicle hire or lease which are estimated at circa PS1.681bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.

Options: The initial contract term shall be 5 years, with the option of extending for up to five one-year periods.

### Procurement Information

It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service is lawful in accordance with regulation 16(1)(a)(i) of the DSPCR 2011, because of the absence of suitable applications. The Authority previously intended to compete the requirement for White Fleet Management Services following the restricted procedure under the DSPCR (Tender 707920450) and a Contract Notice was published accordingly (Notice reference: 2024/S 000-033614). However, the Authority received only one application to participate in response to the Contract Notice, from Babcock Land Defence Limited. Therefore, in light of the absence of suitable applications to enable the requirement to be competed, the Authority discontinued the original procurement (Tender 707920450) and in accordance with regulation 16(1)(a)(i), intends to award the contract to Babcock Land Defence Limited using the negotiated procedure without prior publication of a contract notice, on the basis that the original terms of the proposed contract offered in the restricted procedure are not substantially altered in the negotiated procedure.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026388-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Jan 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,424,409,180 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF DEFENCE |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS34 8JH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | South Gloucestershire |
| Electoral ward | Stoke Park & Cheswick |
| Westminster constituency | Filton and Bradley Stoke |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | BABCOCK LAND DEFENCE; DEFENCE EQUIPMENT & SUPPORT |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50111000 - Fleet management, repair and maintenance services

## Release History

- 23 Mar 2026 at 15:39 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026388-2026
- 15 Jan 2025 at 12:59 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001357-2025

## Documents

- https://www.contractsfinder.service.gov.uk/notice/e3e1b65b-c54f-4593-950c-121e1192f0dd?origin=SearchResults&p=1

## Notice URLs

- http://www.des.mod.uk
- http://www.des.mod.uk/
- https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-040de2

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d037. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d037.json.