---
title: "For the Provision of AV Meeting Room Renewal/ Replacement and annual support"
ocid: "ocds-h6vhtk-04d447"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d447"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d447.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d447.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CAMBRIDGE CITY COUNCIL"
published: "2025-01-17"
---

# For the Provision of AV Meeting Room Renewal/ Replacement and annual support

Buyer: CAMBRIDGE CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-04d447

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## Summary

Cambridge City Council, in collaboration with South Cambridgeshire District Council and Huntingdonshire District Council, has initiated a tender for the provision and annual support of AV meeting room equipment. This procurement, categorised under "Radio, television, communication, telecommunication and related equipment," aims to renew or replace AV systems in hybrid meeting rooms. The tender is currently active, and potential suppliers must submit their proposals by 17th February 2025, with the contract start date set for 4th March 2025. The procurement process follows an open procedure and will be conducted electronically. The procurement will cover locations within the UKH region.

This tender presents significant business growth opportunities for companies specialising in AV equipment and support services. Businesses experienced in providing high-quality AV solutions and ongoing technical support for large-scale public organisations will find this opportunity particularly fitting. The potential for a 48-month renewal period allows for long-term engagement, providing not just immediate sales but sustained business relationships with three councils. This contract is ideal for firms capable of handling dynamic requirements and offering flexible, adaptive solutions to meet evolving needs throughout the contract's lifecycle.

## Notice

Supplying and supporting AV equipment for hybrid meeting rooms on behalf of Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Councils. Please note the value of the contract is unknown currently due to requirements being fluid throughout the life cycle of the contract. Increased scope of works, in additional to annual support may be required.

### Lot Information

Lot 1

The Council is seeking to award a contract for the provision of AV meeting room Equipment. The purpose of this tender is to provide a framework that can be used to install new hybrid meeting rooms and replace existing equipment, where needed, across South Cambridge District Council (SCDC), Huntingdonshire District Council (HDC) and Cambridge City Council (CCI). We will also be looking ongoing support on specified Hybrid meeting rooms as part of this contract.

Renewal: A possible 48 months in total. 2 x 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/001722-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jan 2025 |
| Submission deadline | 17 Feb 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CAMBRIDGE CITY COUNCIL |
| Locality | CAMBRIDGE |
| Post town | Cambridge |
| Postcode | CB2 3QJ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | Cambridge |
| Electoral ward | Market |
| Westminster constituency | Cambridge |
| Delivery location | TLH East (England) |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 32000000 - Radio, television, communication, telecommunication and related equipment

## Release History

- 17 Jan 2025 at 14:21 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001722-2025

## Notice URLs

- http://www.cambridge.gov.uk
- https://procontract.due-north.com

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d447. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d447.json.