--- title: "Preparation and Supply of Community Meals (Sandwiches)" ocid: "ocds-h6vhtk-04d590" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d590" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d590.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d590.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "RENFREWSHIRE COUNCIL" published: "2025-01-22" --- # Preparation and Supply of Community Meals (Sandwiches) Buyer: RENFREWSHIRE COUNCIL Current stage: Tender OCID: ocds-h6vhtk-04d590 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d590) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d590.json) ## Summary Renfrewshire Council has initiated a procurement process for the "Preparation and Supply of Community Meals (Sandwiches)" under the Public Contracts (Scotland) Regulations 2015. The tender process, which is currently active, is being conducted using an open procedure and focuses on the supply of prepared sandwiches to support the Community Meals Service. The procurement covers two lots: Lot 1 for the core product range and Lot 2 for frozen products, both requiring delivery to a central point in Renfrewshire. The contract period is anticipated to run from 1 May 2025 to 30 April 2027, with options to extend for up to two additional one-year periods. The deadline for tender submissions is 21 February 2025 at 12:00 PM GMT, and the estimated contract value is £560,000. This tender presents substantial opportunities for businesses, particularly those specialising in food production and supply, to secure a significant contract with a local authority. Small to medium-sized enterprises with experience in catering supplies, food distribution, or community service provisions would be well-suited to compete. The requirement for regular and large-scale deliveries of high-quality sandwiches, compliance with food safety standards, and the inclusion of community benefits makes this tender an ideal growth opportunity for businesses looking to expand their client base within the public sector. The procurement emphasizes technical quality and business continuity, ensuring potential suppliers who can meet these criteria have a competitive edge. ## Notice The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption. ### Lot Information Lot 2 - Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches)) Lot 2 - Frozen Product Range The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption. As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Renewal: This requirement may be subject to renewal. Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) Lot 1 - Core Product Range The Supplier for Lot 1 shall be responsible for providing approximately 2200 to 2300 individual Goods (eg sandwiches, rolls, wraps, etc) per week. This figure may fluctuate dependent on the needs identified by the Council, or on behalf of the Renfrewshire Health and Social Care Partnership (RHSCP) and will be reflected in the weekly orders placed. As part of this Contract the Council will require a minimum of six deliveries per week. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period is anticipated to be from 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Value stated is for the entire contract period 2+1+1. Renewal: This requirement may be subject to renewal. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/002293-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jan 2025 | | Submission deadline | 21 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £560,000 | | Lots value | £560,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RENFREWSHIRE COUNCIL | | Locality | PAISLEY | | Post town | Paisley | | Postcode | PA1 1JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Renfrewshire | | Electoral ward | Paisley East and Central | | Westminster constituency | Paisley and Renfrewshire South | | Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 75 - Administration, defence and social security services ### Codes - 15811511 - Prepared sandwiches - 39222000 - Catering supplies - 75200000 - Provision of services to the community ## Release History - 22 Jan 2025 at 16:37 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002293-2025 ## Notice URLs - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 - http://www.renfrewshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000788317 - https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d590. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d590.json.