--- title: "Cleaning Service Contract" ocid: "ocds-h6vhtk-04d5ac" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5ac" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d5ac.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d5ac.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CHIEF CONSTABLE OF DEVON AND CORNWALL POLICE" published: "2025-01-23" --- # Cleaning Service Contract Buyer: CHIEF CONSTABLE OF DEVON AND CORNWALL POLICE Current stage: Planning OCID: ocds-h6vhtk-04d5ac [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5ac) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d5ac.json) ## Summary The procurement process is being led by the South West Police Procurement Service (SWPPS) on behalf of multiple police and fire services including Devon & Cornwall Police, Devon & Somerset Fire and Rescue Service, Dorset Police, Gloucestershire Police and Wiltshire Police. The process is currently in the planning stage, and the tender focuses on the provision of various cleaning services, categorized under CPV code 90910000 (Cleaning services), across different locations including Devon, Cornwall, Dorset, Gloucestershire, Wiltshire, and the Avon & Somerset Police area. The market engagement process is slated to support the development of a formal tender expected to commence in May 2025. Key dates include the closing date for pre-market engagement questionnaire responses, which is midday on Thursday, 27 February 2025. This tender presents significant opportunities for businesses specialising in cleaning services to expand their operations. Given the diverse range of cleaning requirements – from general office cleaning to Sexual Assault Referral Centre (SARCs) cleaning and vehicle cleaning – businesses that provide comprehensive and scalable cleaning solutions will be well-suited to compete. Additionally, suppliers who demonstrate the ability to manage large contracts, adhere to Public Contract Regulations 2015, and contribute innovative ideas in early market engagement will find this procurement process a lucrative chance to establish long-term partnerships with multiple public safety organisations. ## Notice To provide cleaning services for Avon & Somerset Police, Devon & Somerset Fire and Rescue, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police. ### Lot Information Dorset Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Gloucestershire Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Wiltshire Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Avon and Somerset Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Devon and Cornwall Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Devon and Somerset Fire and Rescue Service 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. Avon and Somerset Police, Devon and Cornwall Police, Devon and Somerset Fire and Rescue Service, Dorset Police, Gloucestershire Police and Wiltshire Police 1150 - CLEANING SERVICETHIS NOTICE IS FOR PRIOR INFORMATION ONLY FOR THE PURPOSES OF IDENTIFYING SUPPLIERS TO TAKE PART IN EARLY MARKET ENGAGEMENT AND IS NOT A CALL FOR COMPETITION.Devon & Cornwall Police, Devon & Somerset Fire and Rescue (DSFRS), Dorset Police, Gloucestershire Police and Wiltshire Police has a cleaning service in place which expires on 31 January 2026 (although it may not expire until 31 March 2026 so that the new service commences on 1 April 2026 to align with the financial year). The South West Police Procurement Service (SWPPS), on behalf of Avon & Somerset Police, Devon & Cornwall Police, Dorset Police, Gloucestershire Police and Wiltshire Police, are currently undertaking early market engagement and considering various route to market options in order to run a successful procurement process for their future cleaning service requirements. Avon & Somerset Police will be included in the future service, but won't onboard until 10 September 2026, as that is when their current contract expires. The provision of a cleaning service includes general office cleaning, custody cleaning, Sexual Assault Referral Centre (SARCs) cleaning, periodic cleaning, call-off cleaning, vehicle cleaning, window cleaning and the provision and distribution of cleaning consumables where required by each Customer. It should be noted that not all Customers need all of the cleaning services described and that will be made clear in the tender documentation.The purpose of the Prior Information Notice (PIN) is for early engagement with the market prior to undertaking a formal tender process which is anticipated to commence in May 2025. This is in support of developing the requirements for the provision of cleaning services to its premises. The engagement will also cover some broader areas which support developing the approach to the procurement, conditions of participation, identifying suppliers and building capacity in the market. The outcome of the market engagement will assist in refining its high-level requirements to feed into the tender documentation. The market engagement is to openly consult with the wider market place to share our requirements and gather information whilst also providing information on our current position. We will be seeking input from the supply market to inform our requirements, to help formulate our specification for the services and help identify routes to market. If you are interested in supporting SWPPS with this engagement, please respond to this PIN to emma.ashforth@devonandcornwall.pnn.police.uk, and you will be emailed a pre-market engagement questionnaire, which includes some customer background information, so you can do any preparatory work you think necessary before attending a Microsoft Teams meeting to discuss your responses if you so wish. The closing date for pre-market engagement questionnaire returns and subsequent Team meetings will be midday on Thursday 27 February 2025.SWPPS are committed to ensuring fairness, openness and transparency, and to follow the Public Contract Regulations 2015. The PIN is issued solely for the purpose of conducting pre-procurement market testing and engagement. Interested parties will not be prejudiced or advantaged by any response or lack thereof to the PIN. This PIN does not constitute a call for competition to procure any services, supplies or works for SWPPS. SWPPS are not liable for any costs, fees, or expenses incurred by any party in replying to the PIN. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/002346-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jan 2025 | | Submission deadline | Not specified | | Future notice date | 25 May 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £36,400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CHIEF CONSTABLE OF DEVON AND CORNWALL POLICE | | Locality | EXETER | | Post town | Exeter | | Postcode | EX2 7HQ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK43 Devon CC | | Local authority | Exeter | | Electoral ward | St Loyes | | Westminster constituency | Exmouth and Exeter East | | Delivery location | TLK South West (England), TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire, TLK13 Gloucestershire CC, TLK15 Wiltshire, TLK23 Somerset CC, TLK25 Dorset, TLK30 Cornwall and Isles of Scilly, TLK4 Devon | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90910000 - Cleaning services ## Release History - 23 Jan 2025 at 11:16 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/002346-2025 ## Notice URLs - https://www.devon-cornwall.police.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5ac. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d5ac.json.