--- title: "Genealogy Services" ocid: "ocds-h6vhtk-04d5f1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5f1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d5f1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d5f1.json" source: "Find A Tender Service" current_stage: "Award" buyer: "WEST NORTHAMPTONSHIRE COUNCIL" published: "2025-08-21" --- # Genealogy Services Buyer: WEST NORTHAMPTONSHIRE COUNCIL Current stage: Award OCID: ocds-h6vhtk-04d5f1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5f1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d5f1.json) ## Summary West Northamptonshire Council has concluded an awarding stage of their procurement process for genealogy services, as of August 2025. The council sought to appoint a concessionaire to assist in locating next of kin both nationally and internationally, ensuring compliance with Section 46 of the Public Health (Control of Disease) Act 1984. It covers funeral and related services, classified under CPV code 98370000, and operates primarily in the UKF24 region. With the contract valued at £13,000, the procurement was carried out under the Concession Contracts Regulations 2016 using an open procedure. The contract is structured as an income-based concession, meaning no cost to the council, with the process involving no commitment to follow official procurement procedures, thereby maintaining fairness and transparency. The anticipated contract start date is 1st May 2025, lasting initially for 36 months, with potential for two additional 12-month extensions. This tender presents an excellent opportunity for businesses specialising in genealogy and funeral services to expand their reach and establish a strong partnership with a public authority. Businesses capable of managing comprehensive genealogy services and demonstrating quality tenders stand to benefit from the income model leveraged by this contract, which encourages a sustainable business relationship with the council. Such organisations can aid local authorities in fulfilling statutory obligations, thereby providing a valuable public service while also diversifying their service offerings. Establishing a partnership as the sole concessionaire can foster business growth through stable and predictable income streams without upfront costs, appealing to enterprises ready to innovate within the constraints of public service procurement. ## Notice West Northamptonshire Council wishes to appoint one concessionaire for the provision of National and International genealogy services for the purpose of locating next of kin in order that the Council can comply with its statutory obligations under the Act. A single concessionaire model has been chosen to ensure the development of a strong working relationship with the Authority and to ensure a consistent and compassionate approach for all families in sourcing next of kin. This procurement is being conducted in accordance with the Concession Contracts Regulations 2016. It is an income contract with no cost to the Council and is below the relevant procurement threshold. While the Council has decided to advertise on a voluntary basis, this does not represent a commitment to follow the official procurement procedure but will preserve the principles of fairness, transparency and act in a proportionate manner. Full details relating to the Services are provided in the tender documents. ### Lot Information Lot 1 The Council has a statutory duty under Section 46 of the Public Health (Control of Disease) Act 1984 to arrange a funeral for any person resident, temporarily resident, or in transit who dies within the district where no third party is willing or able to make the arrangements for burial or cremation. Referrals to the Council requesting assistance for Public Health Funerals, are, predominantly, received from Her Majesty's Coroners Service. However, referrals may come from Residential Homes, Hospitals and Hospices where the General Practitioner (GP) may have, medically, signed the person as 'Deceased' and issued a Medical Death Certificate. As part of this process the council is required to take all such reasonable steps to locate parties that are willing or able to conduct the funeral of the deceased. On the Council receiving the case, an initial search will be undertaken on Council systems to determine if the next of kin can be identified. Where no next of kin is immediately identified the case will be referred to a genealogist company to commence a search for family members who need to be notified of the death and provided the opportunity to take over the funeral arrangements. The Council receives approximately 20 referrals for deceased individuals per annum for which no next of kin is known. If the next of kin are not found or are unwilling or unable to undertake the necessary funeral arrangements for the deceased, the Council will arrange a funeral as per the statutory duty. West Northamptonshire Council wishes to appoint one concessionaire for the provision of National and International genealogy services for the purpose of locating next of kin in order that the Council can comply with its statutory obligations under the Act. A single concessionaire model has been chosen to ensure the development of a strong working relationship with the Authority and to ensure a consistent and compassionate approach for all families in sourcing next of kin. This procurement is being conducted in accordance with the Concession Contracts Regulations 2016. It is an income contract with no cost to the Council and is below the relevant procurement threshold. While the Council has decided to advertise on a voluntary basis, this does not represent a commitment to follow the official procurement procedure but will preserve the principles of fairness, transparency and act in a proportionate manner. Full details relating to the Services are provided in the tender documents. Variant bids not offered. The contract start date is anticipated to be 1st May 2025 for an initial period of 36 months with the preferred Potential Supplier, with an option to extend for two further 12-month periods making 60 months in total. Such extension will be at the Authority's discretion, after discussion with the contractor. If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register. Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home Tenders must be returned via the Portal. The tender return date is midday on Friday 21st February 2025. Tenders received after this time and date will not be accepted. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. Renewal: option to extend for two further 12-month periods making 60 months in total. Such extension will be at the Authority's discretion, after discussion with the contractor. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/050369-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Aug 2025 | | Submission deadline | 21 Feb 2025 | | Future notice date | Not specified | | Award date | 14 Jul 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | £300,000 | | Awards value | Not specified | | Contracts value | £13,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST NORTHAMPTONSHIRE COUNCIL | | Locality | NORTHAMPTON | | Post town | Northampton | | Postcode | NN1 1ED | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF24 West Northamptonshire | | Local authority | West Northamptonshire | | Electoral ward | Castle | | Westminster constituency | Northampton North | | Delivery location | TLF24 West Northamptonshire | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | ESTATE RESEARCH | ## CPV Codes ### Divisions - 98 - Other community, social and personal services ### Codes - 98370000 - Funeral and related services - 98910000 - Services specific to international organisations and bodies ## Release History - 21 Aug 2025 at 07:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/050369-2025 - 24 Jan 2025 at 10:11 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002479-2025 ## Notice URLs - http://www.westnorthants.gov.uk - https://in-tendhost.co.uk/wnc - https://in-tendhost.co.uk/wnc/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d5f1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d5f1.json.