---
title: "Business World/Unit 4 product (now called ERPCR)"
ocid: "ocds-h6vhtk-04d686"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d686"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d686.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d686.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "LONDON BOROUGH OF SUTTON"
published: "2025-01-27"
---

# Business World/Unit 4 product (now called ERPCR)

Buyer: LONDON BOROUGH OF SUTTON  
Current stage: Award  
OCID: ocds-h6vhtk-04d686

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## Summary

The London Borough of Sutton, on behalf of itself and the Royal Borough of Kingston upon Thames, has completed a procurement process to award a contract to UNIT4 Business Software Limited for the provision of a cloud-based enterprise resource planning (ERP) solution. This contract aims to support the councils' Business World financial management system, including associated hosting and support. The procurement method used was a negotiated procedure without prior publication, in accordance with Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015. The total contract value is £1,601,359 excluding VAT, with the London Borough of Sutton contributing £736,466. The contract was signed on 7th January 2025 and will span four years. The system's implementation will occur in UKI63 (London Borough of Sutton and Royal Borough of Kingston). The contract falls under the software package and information systems category (CPV Code 48000000).

This tender represents significant business growth opportunities, particularly for companies specialising in software solutions, cloud hosting, and financial management systems. Firms with expertise in ERP systems and SaaS platforms will find this contract appealing due to the transition from on-premise solutions to a cloud-hosted platform. Businesses that can support large-scale financial processes, accounting, and reporting systems are well-suited for this type of procurement. Additionally, enterprises with the capability to develop unique, proprietary software solutions that meet specific statutory and management information needs of local authorities will be in an advantageous position to compete in similar future tenders.

## Notice

This notice sets out the London Borough of Sutton (on behalf of the London Borough of Sutton and The Royal Borough of Kingston upon Thames) intention to award a contract to Unit 4 Business Software Limited for the provision of a cloud based enterprise resource planning solution (ERP Solution). The contract is for the council's Business World financial management system, associated hosting and support to ensure the council continues to have an effective and fully supported mechanism to maintain and monitor the overall financial health of the organisation. The proposed contract is for a period of 4 years. The total value of the proposed contract PS1,601,359 ex vat (PS736,466 ex vat for the London Borough of Sutton and the remainder for the Royal Borough of Kingston), this includes committed and non-committed spend.

### Lot Information

Lot 1

The award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication. LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS. This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils' intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.

### Procurement Information

As set out in II.2.4 above (Description of the procurement), the award of a contract to Unit4 is pursuant to Regulation 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015, using a negotiated procedure without prior publication. LB Sutton and RB Kingston have shared a single instance of the Unit4 Business World system. The application is used by the Councils for all aspects of financial management enabling them to comply with their statutory requirements including: core financial processes, accounting, sales orders and invoicing, management Information and financial and audit reporting. The provider has developed a unique solution and only they have the means to deliver the full requirements of the Councils. Unit4 has the proprietary ownership of the Business world system and therefore is the only company able to provide hosting, support and maintenance for the financial management system used by RBK and LBS. This transitionary period will enable the Councils to migrate their on-premise solution to the Unit4 SaaS (Software as a Service) cloud hosted platform minimising technical risk through continued support during the transition. The Councils' intention is to evaluate all viable options for the re-procurement of their financial management solutions in the intervening period to align with the Council's best interests and value for money obligations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002744-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jan 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 7 Jan 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,601,359 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF SUTTON |
| Locality | SUTTON |
| Post town | Sutton |
| Postcode | SM1 1EA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Sutton |
| Electoral ward | Sutton Central |
| Westminster constituency | Sutton and Cheam |
| Delivery location | TLI63 Merton, Kingston upon Thames and Sutton |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 Jan 2025 at 15:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002744-2025

## Notice URLs

- http://www.sutton.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d686. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d686.json.