--- title: "Future Academies - Print & Reprographics Tender" ocid: "ocds-h6vhtk-04d6d4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d6d4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d6d4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d6d4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "FUTURE ACADEMIES" published: "2025-01-28" --- # Future Academies - Print & Reprographics Tender Buyer: FUTURE ACADEMIES Current stage: Tender OCID: ocds-h6vhtk-04d6d4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d6d4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d6d4.json) ## Summary Future Academies, a group of schools committed to improving educational opportunities for young people in London and Hertfordshire, is currently in the tender stage for a contract to provide and manage photocopying and offset printing equipment. The tender is active and follows a restricted procedure with a submission deadline of 3rd March 2025. The contract, set to begin on 1st August 2025 and end on 31st July 2028, with a potential extension to 31st July 2030, is valued at approximately £1,250,000. The procurement focuses on high-quality reprographic services across 11 current sites, with the possibility of expanding to additional schools joining the Trust during the contract period. This tender presents substantial business growth opportunities, particularly for SMEs with relevant expertise in printing and reprography services. The Trust requires a managed service including supply, maintenance, and proactive management of equipment and processes. Businesses excelling in cost-effective, innovative solutions that align with the Trust’s mission to enhance student learning environments are well-suited to compete. Key selection criteria include a minimum annual turnover of £500k and the ability to provide comprehensive and flexible print management services. This contract not only promises steady revenue but also offers potential for long-term partnership and innovation in the educational sector. ## Notice The successful supplier is required to provide high quality equipment and service levels to Future Academies a group of schools across London & Hertfordshire. The group is dedicated to improving the life chances and broadening the horizons of young people. Sponsored and guided by our founding charity, Future, our mission is simple: to realise our motto of libertas per cultum (freedom through education). We want our young people to lead lives full of choice and opportunity where, whatever path they take in life, it is a path they have chosen. ### Lot Information Lot 1 Future Academies currently has 10 schools across London & Hertfordshire as well as the Head Office (11 sites in total). Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new contract may, at the Trust's discretion, be added to this contract. By the time this tender is complete we will have one additional Academy in Herts. Tender information: The successful tenderer will be required to provide and maintain reprographic and printing machines for the Trust and to provide a fully managed service. The contract term being tendered is for three years 1st Aug 2025 - 31st July 2028. There is an option for a further extension period for up to two additional years, extending the contract to 31st July 2030. The contract offers an excellent opportunity to review and propose enhancements to the current reprographics and printing provision at all of the Schools within the Trust. The Trust seeks improvements to their current solution, including improved technology, efficient machinery and a cost effective fully managed solution that delivers value for money. The Trust has recently implemented Papercut Central and this would be the preferred Print Management software, however the Trust is open to other options with similar or improved functionality. It is important that the Print Management software is not proprietary and will only work with a particular manufacturer's devices. The current embedded software on the printers utilises pin login, but we would like to consider using proximity cards (Mifare). Each of the 7 secondaries have Reprographic capabilities with one or two high volume MFDs and a Reprographics technician. This will remain As part of the managed service, we would expect *A single point of contact at the supplier to deal with *Automated delivery of ink as and when required. *Additional stock of cartridges on site in case of emergencies *Fast call out with qualified engineers to fix issues *A proactive management service identifying issues and potential fixes as well as potential savings or options for printer placement. *Printer moves when required. *Flexibility to deploy/move printers within academies and also between them. *Intelligent billing with one monthly bill for each academy. Also detail of the usage via a digital file or available via an API for detailed analysis in PowerBI or other alternative BI tool. The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure 'best value' from this contract and to deliver a great learning environment for its students. Innovative and creative ideas as to how printing activity and costs can be developed and improved at each school will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Value of contract: The current annual cost (academic year 23-24) of leasing and printing at all schools per annum is approximately PS300k for 2023/24 including paper costs. The intention is to reduce these costs by at least one third. The costs do not include salary costs of any Reprographics technicians. We will be aiming to reduce the amount of printers including the reduction of large MFDs used within the existing Repro teams. Therefore the likely value of this contract is circa PS250k p/a. (PS1,250,000 over 5 years) Additional requirements and information: *The School has a minimum requirement for a contractor's employers' liability and public liability insurance of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS500k *The print services are currently contracted to Canon. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/ZCSSRQ5J53 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/002873-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jan 2025 | | Submission deadline | 3 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2025 - 31 Jul 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,250,000 | | Lots value | £1,250,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FUTURE ACADEMIES | | Locality | LONDON | | Post town | South West London | | Postcode | SW1V 3AT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | Pimlico South | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30120000 - Photocopying and offset printing equipment ## Release History - 28 Jan 2025 at 16:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002873-2025 ## Notice URLs - https://www.delta-esourcing.com/respond/ZCSSRQ5J53 - https://www.delta-esourcing.com/tenders/UK-UK-London:-Photocopying-and-offset-printing-equipment./ZCSSRQ5J53 - https://www.futureacademies.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d6d4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d6d4.json.