--- title: "Enterprise Document Records Management Solution (EDRMS)" ocid: "ocds-h6vhtk-04d792" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d792" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d792.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04d792.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "NUCLEAR WASTE SERVICES LIMITED" published: "2025-01-31" --- # Enterprise Document Records Management Solution (EDRMS) Buyer: NUCLEAR WASTE SERVICES LIMITED Current stage: Planning OCID: ocds-h6vhtk-04d792 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d792) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04d792.json) ## Summary Nuclear Waste Services Limited (NWS) is currently in the planning stage for a public tender regarding an Enterprise Document Records Management Solution (EDRMS). This contract is aimed at the services industry, specifically within records management (CPV category 79996100), and is located in Drigg, Holmrook, Cumbria. The key initiative involves the UK Geological Disposal Facility (GDF) and aims to enhance the management of regulatory records and document integrations across various systems, including SaaS CDE, M365, SharePoint, and more. Key future demands include supporting a multi-partner supply chain and increasing automation. The estimated contract value is GBP 500,000, with an initial Request for Information (RFI) slated for further consultations before 10th March 2025. This tender presents substantial business growth opportunities, particularly for companies specialising in electronic records and content management systems that can handle large-scale, integrated solutions. Businesses with expertise in regulatory compliance, nuclear documentation, and digital collaboration tools are well-suited to compete. The initiative promotes efficiency and security enhancements, providing a scalable and robust EDRMS to support NWS's operational and regulatory requirements, alongside potential partnerships in tech-integrated solutions and environmental sustainability improvements. ## Notice NWS would like to notify you of an upcoming requirement with relation to a contract for an Electronic Records and Document Management / Content Management System (EDRMS). We are publishing this as a Request for Information (RFI). Dependent on the responses and recommendations received from this Public Information Notice, NWS intends to issue a public tender for the supply of an EDRMS in line with the planned timelines of the GDF. ### Lot Information Lot 1 Our operational nuclear business is progressing with the building of the UK Geological Disposal Facility (GDF) and needs a robust solution for managing regulatory records with long retention periods as well as having the flexibility required by major capital programmes for information exchange and artefact creation. Information must be retrievable, searchable, and integrated across multiple systems, which include: * SaaS CDE * M365 * SharePoint * Microsoft Azure * BIM * GIS * Power Automate and Power BI The business is planning for digital twinning and requires seamless information lifecycle integration across systems for both records and project artifacts. Key future demands include: * Managing a growing, multi-partner supply chain. * Supporting more automated and complex records and document management, with transactions potentially increasing to over a thousand per week. * Integrating various applications such as Office documents, CAD/BIM, PDM/PLM, ERP, and others into the EDRMS system. * Maintain existing ONR Nuclear Site License Conditions and support the future GDF acquisition of a Nuclear Site License. The provision of fully functioning EDRM Solution implemented in NWS is expected to achieve the following organisational benefits: * Enhanced work and efficiency savings * Cost-effective and efficient operations * Improved support to Regulatory compliance * Support for NWS 'better ways of working' improvement initiatives * Increase Security and Protection of our information * Increased work demand capability and scalability * Improved collaboration and communication * Improved Environmental Sustainability * Support for the anticipated large increase in document transmittals and interactions with the supply chain * Support for more document processing automation and efficiencies While we are seeking options on potential models and solutions for an effective EDRMS, that can scale to meet the demands of the GDF project and maintain existing nuclear arrangement, collaborating with multiple suppliers in a complex, large-scale engineering environment, it must meet the required standards and undergo a cost-benefit analysis. Additional information: We are looking to understand if there are suppliers in the market that can meet the specific requirements of this tender. To access further information and provide responses to our RFI, please access NWS's ATAMIS system (https://atamis-2464.my.site.com/s/Welcome) and find Record Ref C23832 'PIN for Enterprise Document Records Management Solution (EDRMS)' under the 'Find Opportunities' area. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003200-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 31 Jan 2025 | | Submission deadline | Not specified | | Future notice date | 10 Mar 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NUCLEAR WASTE SERVICES LIMITED | | Locality | CALDERBRIDGE, SEASCALE | | Post town | Carlisle | | Postcode | CA20 1DB | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD1 Cumbria | | ITL 3 | TLD13 Cumberland | | Local authority | Cumberland | | Electoral ward | Gosforth | | Westminster constituency | Whitehaven and Workington | | Delivery location | TLD11 West Cumbria | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 31 Jan 2025 at 08:55 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/003200-2025 ## Notice URLs - https://atamis-2464.my.site.com/s/Welcome - https://www.gov.uk/government/organisations/nuclear-waste-services/about ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04d792. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04d792.json.