--- title: "Market Engagement - ScotRail Train Stock Allocation System" ocid: "ocds-h6vhtk-04daf3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04daf3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04daf3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04daf3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SCOTRAIL TRAINS LIMITED ." published: "2025-02-03" --- # Market Engagement - ScotRail Train Stock Allocation System Buyer: SCOTRAIL TRAINS LIMITED . Current stage: Planning OCID: ocds-h6vhtk-04daf3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04daf3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04daf3.json) ## Summary ScotRail Trains Limited is currently in the planning stage of a public procurement process for the "Market Engagement - ScotRail Train Stock Allocation System" project. This procurement falls under the industry-specific software packages category (CPV 48100000) and focuses on goods. ScotRail, headquartered in Glasgow, is seeking to modernize its rail operations systems to improve daily performance and prepare for new rolling stock and electrification. The process involves engaging market suppliers to understand existing systems capable of managing train services, crew updates, and rolling stock allocation. Key dates include a future notice planned for 6th October 2025. Interested suppliers are invited to participate by providing their information through a short questionnaire on the ScotRail e-sourcing portal. This tender offers significant opportunities for businesses providing advanced rail operation software systems. Companies experienced in developing and managing such systems, particularly those with current or near-future ready solutions, will find this tender especially relevant. As ScotRail operates approximately 2,400 services daily and requires a robust system accessible by multiple desks concurrently, suppliers who can offer scalable, reliable, and innovative solutions will be well-suited to compete. Participation in this engagement could lead to long-term partnerships and involvement in a high-impact project aimed at enhancing Scotland's railway infrastructure. ## Notice The allocation of our available rolling stock to diagrams by the Train Service Delivery Managers (TSDM's) at the start of the day and during disruption is a critical process for daily operational performance on Scotland's Railway. ScotRail are formulating a rail operations systems strategy and intend to review the market and choose a long-term combination of systems as we look to modernise operations and prepare for the introduction of new rolling stock and further electrification. ScotRail operate c2,400 services a day Monday - Saturday with this reducing on a Sunday. The operations control centre has 15 separate desks which would be utilising the system 24/7. The 15 separate desks would require instant access concurrently. The requirement will be c70 users in total across various shifts [although flexibility to increase the user numbers would be required]. ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers and understand which systems are in the market which have the functionality to: - Receive planning exports from train planning systems and maintaining a database of services. - Receive crew updates from Rostering systems and maintain a database of them. - Maintain a database of rolling stock and their positions. - Allow TSDM's to allocate stock and to diagrams. - Track rolling stock mileages and update fleet management systems to ensure maintenance plans are kept up to date. This market engagement will shape our future systems strategy and specification. For the first stage of market engagement, we are looking to engage with suppliers who have an existing system which supports these broad requirements or who are in the stages of developing a system which will be able to support these requirements and will be live in the coming years. ScotRail invites suppliers to complete a short questionnaire providing information on their relevant experience and capabilities, this can be accessed on our e-sourcing portal https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx. ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and existing systems to support these broad requirements ### Lot Information Lot 1 The allocation of our available rolling stock to diagrams by the Train Service Delivery Managers (TSDM's) at the start of the day and during disruption is a critical process for daily operational performance on Scotland's Railway. ScotRail are formulating a rail operations systems strategy and intend to review the market and choose a long-term combination of systems as we look to modernise operations and prepare for the introduction of new rolling stock and further electrification. ScotRail operate c2,400 services a day Monday - Saturday with this reducing on a Sunday. The operations control centre has 15 separate desks which would be utilising the system 24/7. The 15 separate desks would require instant access concurrently. The requirement will be c70 users in total across various shifts [although flexibility to increase the user numbers would be required]. ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers and understand which systems are in the market which have the functionality to: - Receive planning exports from train planning systems and maintaining a database of services. - Receive crew updates from Rostering systems and maintain a database of them. - Maintain a database of rolling stock and their positions. - Allow TSDM's to allocate stock and to diagrams. - Track rolling stock mileages and update fleet management systems to ensure maintenance plans are kept up to date. This market engagement will shape our future systems strategy and specification.For the first stage of market engagement, we are looking to engage with suppliers who have an existing system which supports these broad requirements or who are in the stages of developing a system which will be able to support these requirements and will be live in the coming years. ScotRail invites suppliers to complete a short questionnaire providing information on their relevant experience and capabilities, the questionnaire can be accessed on our e-sourcing portal https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx. ScotRail will review the information provided and intend to engage further with suppliers who have the relevant experience and existing systems to support these broad requirements Additional information: To participate in this market engagement stage suppliers should access and complete the short questionnaire published on our e-sourcing portal https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003436-2025 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Feb 2025 | | Submission deadline | Not specified | | Future notice date | 5 Oct 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTRAIL TRAINS LIMITED . | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G2 6HQ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Anderston/City/Yorkhill | | Westminster constituency | Glasgow North | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 3 Feb 2025 at 11:04 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/003436-2025 ## Notice URLs - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789131 - https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589 - https://www.scotrail.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04daf3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04daf3.json.