---
title: "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC"
ocid: "ocds-h6vhtk-04db0c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04db0c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04db0c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04db0c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "EAST AYRSHIRE COUNCIL"
published: "2025-09-11"
---

# PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

Buyer: EAST AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-04db0c

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## Summary

The procurement process titled "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC" was conducted by East Ayrshire Council, which serves as a regional authority headquartered in Kilmarnock, United Kingdom. This tender involved providing repair and maintenance services for electrical and mechanical building installations, specifically focusing on air conditioning and HVAC systems. The procurement process was carried out through an open procedure under the legal framework of Directive 2014/24/EU. Initially published with a tender deadline extended to 14 March 2025, the contract was awarded to Ayrshire Refrigeration Ltd. The contract, now in the award stage, was signed on 11 June 2025 with a total value of £519,765.88, running for two years with potential extensions.

This tender offers substantial opportunities for businesses in the HVAC service sector, particularly those specialising in maintenance and emergency repair services for mechanical building installations. Companies that have expertise in servicing air conditioning and heat pump equipment would find this procurement advantageous. With a significant focus on both planned and reactive maintenance, the contract allows small and medium-sized enterprises (SMEs) to compete, as evidenced by the winning bid from a local SME. Businesses that align with the selection criteria, including F-Gas certification and membership with the Building Engineering Services Association, stand a good chance of securing future contracts under similar terms, promoting their growth and expansion within public sector tenders. Community benefits such as recruitment and SME development were also key aspects, underscoring an opportunity for businesses to contribute to social and economic initiatives.

## Notice

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

### Lot Information

Lot 1

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Renewal: 2No. Optional 1 year extensions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/055895-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Sep 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 10 Jun 2025 |
| Contract period | Not specified |
| Recurrence | 2 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £640,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £519,765 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST AYRSHIRE COUNCIL |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA3 7BU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AYRSHIRE REFRIGERATION |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 42500000 - Cooling and ventilation equipment
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42512000 - Air-conditioning installations
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331200 - Ventilation and air-conditioning installation work
- 45331210 - Ventilation installation work
- 45331220 - Air-conditioning installation work
- 45331221 - Partial air-conditioning installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations

## Release History

- 11 Sep 2025 at 14:35 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/055895-2025
- 4 Mar 2025 at 09:26 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003485-2025
- 4 Mar 2025 at 09:26 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/007744-2025

## Notice URLs

- http://www.east-ayrshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789495
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04db0c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04db0c.json.